Jan 23, 2025 Regular School Board Meeting

[1. Call to order and establishment of a quorum]

[00:00:04]

THE BOARD OF TRUSTEES OF THE LAMAR CONSOLIDATED INDEPENDENT SCHOOL DISTRICT IS CALLED TO ORDER AT 5:30 P.M..

THIS IS A REGULAR MONTHLY BOARD MEETING BEING HELD ON JANUARY 23RD, 2025.

WE HAVE A QUORUM WITH ALL MEMBERS PRESENT. PLEASE JOIN ME IN A MOMENT OF SILENCE TO OBSERVE AS YOU FEEL APPROPRIATE.

THANK YOU. PLEASE STAND AND JOIN ME FOR THE PLEDGE OF ALLEGIANCE AND THE PLEDGE TO THE TEXAS FLAG LED BY KRISTIN BONNER, A SIXTH GRADER FROM STEENBURGEN MIDDLE SCHOOL.

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

NOW FOR THE TEXAS FLAG. HONOR THE TEXAS FLAG.

I PLEDGE ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

THANK YOU SO MUCH. THE NEXT ITEM ON THE AGENDA IS RECOGNITION AND AWARDS.

[3. Recognitions/awards]

DOCTOR NIVENS, OUR LAMAR CSD COMMUNITY. AS YOU KNOW, WE KICKED OFF THE WINTER BREAK WITH AN AMAZING STATE CHAMPIONSHIP WIN FOR A GROUP OF TALENTED STUDENT ATHLETES. BUT DUE TO THE WINTER WEATHER CONDITIONS, WE'RE GOING TO RESCHEDULE, AND WE'RE GOING TO RECOGNIZE THEM AT THE NEXT MEETING. SO TONIGHT WE'RE GOING TO CELEBRATE BOARD APPRECIATION MONTH IN JANUARY.

WE CELEBRATE SCHOOL BOARD RECOGNITION MONTH ACROSS TEXAS, AND WE WANT TO TAKE THIS OPPORTUNITY TO HIGHLIGHT THE CRUCIAL ROLE THAT ALL SEVEN OF OUR ELECTED TRUSTEES PLAY IN LAMAR ISD, ACROSS OUR CAMPUSES, OUR MUNICIPALITIES, AND THE COMMUNITY AT LARGE.

SCHOOL BOARD MEMBERS ARE THE LARGEST GROUP OF PUBLICLY ELECTED OFFICIALS IN TEXAS.

SCHOOL BOARD MEMBERS EXEMPLIFY LOCAL CITIZEN CONTROL AND DECISION MAKING IN EDUCATION.

THEY VOLUNTEER AN IMMEASURABLE AMOUNT OF TIME AND ENERGY TO ENSURE THAT OUR SCHOOLS PROVIDE THE BEST EDUCATION POSSIBLE FOR EVERY STUDENT AND A POSITIVE WORKPLACE FOR FACULTY AND STAFF. AND EVERY YEAR WE HAVE A THEME TO CELEBRATE OUR BOARD OF TRUSTEES.

AND THIS YEAR THE THEME IS LEADERSHIP FOR TOMORROW'S TEXAS AND LAMAR ISD, WHERE WE CELEBRATE BOTH OUR PROUD TRADITION AND OUR BRIGHT FUTURE.

WE ARE GRATEFUL TO HAVE OUR TRUSTEES WHO EXEMPLIFY THIS FORWARD THINKING LEADERSHIP, WITH THIS EMPHASIS ON SERVING NOT JUST THE STUDENTS ENROLLED TODAY, BUT FOR MANY YEARS TO COME. ADDITIONALLY, OUR TEAM HAS INCORPORATED A LIGHTHOUSE INTO DESIGN ELEMENTS, WHICH PAYS HOMAGE TO OUR BOARD'S GUIDANCE AS WE SAIL TOGETHER BOLDLY INTO THE FUTURE.

TRUSTEES, AT YOUR SEATS THIS EVENING. OUR CAMPUSES HAVE LEFT YOU SEVERAL TOKENS OF APPRECIATION.

YOU'VE GOT POSTERS AND CARDS AND SOME GIFTS. AND THESE ARE FROM THE STUDENTS, STAFF AND FAMILIES FROM OUR SCHOOL COMMUNITY.

YOU SHOULD ALSO NOTICE A BLACK GIFT BOX, AND I INVITE YOU TO OPEN THAT AT THIS TIME.

INSIDE THE BOX IS A GIFT FROM US TO YOU WITH A FEW KEEPSAKES THAT REPRESENT WHAT YOU MEAN TO US IN LAMAR ISD.

AND NOW WE INVITE YOU TO SIT BACK AND ENJOY A SPECIAL VIDEO MESSAGE.

JANUARY IS SCHOOL BOARD RECOGNITION MONTH HERE IN LAMAR ISD.

WE'RE CELEBRATING THE DEDICATION OF OUR ELECTED SCHOOL BOARD MEMBERS.

THEIR HARD WORK AND COMMITMENT TO OUR DISTRICT.

MAKE A REAL DIFFERENCE EVERY DAY. THIS PAST YEAR, OUR TRUSTEES HAVE BEEN AT THE FOREFRONT.

GRACIOUSLY VOLUNTEERING THEIR TIME TO PLAN FOR THE FUTURE.

STAY CONNECTED WITH THOSE WE SERVE AND HELP MANAGE OUR DISTRICT'S INCREDIBLE GROWTH.

THEY'VE SHOWN UP IN BIG WAYS AND SMALL, ENSURING THAT LAMAR ISD CONTINUES TO THRIVE.

THIS YEAR'S SCHOOL BOARD RECOGNITION MONTH THEME IS LEADERSHIP FOR TOMORROW'S TEXAS.

OUR TRUSTEES EMBODY THIS LEADERSHIP, LIGHTING THE WAY FOR THE FUTURE OF LAMAR ISD.

IT'S A BIG RESPONSIBILITY, AND WE ARE PROUD OF THE DEDICATED TRUSTEES WHO HAVE HELPED GUIDE LAMAR ISD'S VISION ALONGSIDE OUR SUPERINTENDENT AND DISTRICT LEADERS. THEIR EFFORTS ARE SHAPING THE FUTURE AND MAKING AN IMPACT WHERE IT MATTERS MOST IN THE LIVES OF STUDENTS TODAY AND FOR GENERATIONS TO COME. SO WHEN YOU SEE A LAMAR, SEE ISD TRUSTEE AROUND TOWN, TAKE A MOMENT TO THANK THEM FOR ALL THEY DO

[00:05:02]

THANK YOU TO OUR BOARD OF TRUSTEES.

WELL, THE FIRST THING THAT COMES TO MIND IS LIKE A LOT OF EMAILS FROM PARENTS, MAINLY SO THEY WOULD WAKE UP REALLY EARLY, JUST GO TO LIKE THIS BIG COURTROOM LIKE PLACE AND DECIDE ON ACTIVITIES, BUDGETING CURRICULUMS, BEING A LEADER IN HELPING OTHER PEOPLE OUT IF THEY NEED.

IF THEY HAVE QUESTIONS ABOUT ANYTHING, IT WOULD USUALLY LOOK LIKE MAKING SURE, LIKE ALL OF THE STUFF AROUND THE SCHOOL IS LIKE SAFE FOR THE STUDENTS TO BE ABLE TO, LIKE, MOVE AROUND AND MAKE SURE THAT THEY GET TO THEIR CLASSES AND MAKE SURE EVERYBODY IS ON TIME AND THEY'RE DOING THE WORK AND THEY'RE NOT MISBEHAVING.

TO ALL THE TEACHERS AND LOTS OF LIKE, PAPERWORK AND MEETINGS.

IT'S A LOT OF STRESS TO KEEP EVERYBODY HAPPY AND A LOT OF BUSY WORK.

I THINK THEY PROBABLY LOOK OVER THE ECONOMICS OF HOW THE BOARD IS LOOKING AND HOW THE DISTRICT IS LOOKING.

HELP PEOPLE, HELP TEACHERS, STUDENTS, AND LIKE MAYBE PRINCIPALS, SOMETIMES THEY MAKE SURE THAT STUDENTS ARE DOING WHAT THEY'RE SUPPOSED TO DO, MAKING SURE THAT THEY GET THEIR WORK DONE, MAKE SURE THEY'RE FOLLOWING EXPECTATIONS.

I FEEL LIKE THEY TRY TO MAKE THE SCHOOL AS SAFE AS POSSIBLE.

THE DISTRICT AS SAFE AS POSSIBLE, AND TRY TO FOLLOW ALL THE RULES AND MAKE STUDENTS COMFORTABLE, AS WELL AS TEACHERS. THEY MOST LIKELY HAVE A LOT OF WORK TO DO.

AND THEY DECIDE WHO THEY DECIDE WHICH STUDENTS GO IN WHICH SCHOOL OR LIKE THE ZONING OF WHICH SCHOOL, AND THEY HANDLE IMPORTANT DECISIONS ABOUT THE DISTRICT AND DIFFERENT SCHOOL ASPECTS.

NOW. TRUSTEES, AT THIS TIME, I WILL INVITE YOU TO STAND IN THE FRONT.

WE ARE HAPPY TO HAVE WITH US THIS EVENING MISS GRACE COOPERMAN, REPRESENTING THE OFFICE OF CONGRESSWOMAN LIZZIE FLETCHER.

AT THIS TIME, I WOULD LIKE TO INVITE MISS COOPERMAN TO THE PODIUM FOR A SPECIAL PRESENTATION ON BEHALF OF THE CONGRESSWOMAN.

THANK YOU. THANK YOU, EVERYONE. IT'S A PLEASURE TO BE HERE.

HI, GUYS. ALL RIGHT. IT IS AN HONOR TO BE HERE ON BEHALF OF CONGRESSWOMAN LIZZIE FLETCHER.

SHE IS SAD THAT SHE COULD NOT MAKE IT TODAY, BUT SHE IS OFF IN DC WORKING ON BEHALF OF OUR DISTRICT.

BUT I'M HONORED TO BE HERE WITH YOU ALL TODAY.

I HAVE SOME CERTIFICATES OF CONGRESSIONAL RECOGNITION FOR EACH OF YOU FROM OUR OFFICE.

I WILL JUST OPEN ONE UP HERE NOW SO YOU GUYS CAN ALL SEE.

DO YOU MIND HOLDING THESE? THANK YOU. ALL RIGHT, SO INSIDE IT IS A CERTIFICATE OF CONGRESSIONAL RECOGNITION FROM TEXAS'S SEVENTH CONGRESSIONAL DISTRICT, RECOGNIZING EACH OF YOU FOR YOUR SERVICE.

AND FOR FOR YOUR SERVICE TO LAMAR CISD BOARD OF TRUSTEES AND FOR YOUR SUPERIOR AND OUTSTANDING DEDICATION TO YOUR STUDENTS AS WELL.

CAN YOU A ROUND OF APPLAUSE. SO WE'RE PASSING ONE OUT FOR EACH OF YOU, AND WE'D LOVE TO TAKE A QUICK PHOTO AS WELL, IF THAT IS ALL RIGHT. AND THAT IS IT FOR ME NOW.

I WILL BE HERE FOR ANOTHER 20 MINUTES IF ANYONE NEEDS ME.

ALL RIGHT. THANK YOU.

THANK YOU. THANK YOU. LET ME SAY, TRUSTEE, YOU CAN BE SEATED AT THIS TIME. OH. THERE'S MORE.

OKAY, WE GOT TO FINISH THIS. WELL, SO, DOCTOR NIEVES, AT THIS TIME, I WAS GOING TO TURN IT OVER TO YOU FOR YOUR SPECIAL REMARKS FOR THE BOARD OF TRUSTEES. AND THEN THAT CONCLUDES OUR RECOGNITIONS.

ALL RIGHT. GOT IT. THANK YOU SIR. GOOD EVENING, DOCTOR NIVENS. BOARD OF TRUSTEES. MR. PRESIDENT, I HAVE THE PLEASURE TODAY TO INTRODUCE YOU TO THE BRAND NEW POLICE OFFICERS FOR LAMAR,

[4. Introductions]

HE HAS OVER 30 YEARS OF LAW ENFORCEMENT EXPERIENCE.

MAJORITY HAS SERVED WITH THE WHARTON COUNTY SHERIFF'S OFFICE. LAST AGENCY HE SERVED WITH WAS FORT BEND ISD POLICE DEPARTMENT ASSIGNED TO ELKINS HIGH SCHOOL.

[00:10:06]

SHE GRADUATED FROM THE UNIVERSITY OF HOUSTON'S POLICE ACADEMY.

SHE SERVED SIX. SHE HAS OVER SIX YEARS OF LAW ENFORCEMENT EXPERIENCE.

THE LAST AGENCY SHE SERVED WITH WAS HARRIS COUNTY PRECINCT THREE, AND SHE WAS ASSIGNED AS A DEPUTY AT THE UNIVERSITY OF HOUSTON.

OFFICER JOHNSON.

THE NEXT OFFICER IS OFFICER MARLON MACK. HE ATTENDED THE HOUSTON CITY OF HOUSTON POLICE ACADEMY.

OFFICER MACK HAS OVER 27 YEARS OF LAW ENFORCEMENT EXPERIENCE, WITH OVER 20 YEARS OF SERVICE WITH THE CITY OF HOUSTON POLICE DEPARTMENT.

HIS LAST AGENCY HE SERVED WITH WAS HISD POLICE DEPARTMENT, AND HE WAS ASSIGNED TO WESTSIDE HIGH SCHOOL.

OFFICER MACK. THANK YOU.

THE NEXT OFFICER IS OFFICER GUY MAJORS. OFFICER MAJORS JOINED THE UNITED STATES ARMY IN 1988 AFTER GRADUATING FROM HIGH SCHOOL.

HE HAS OVER 30 YEARS OF LAW ENFORCEMENT EXPERIENCE, WITH OVER 20 YEARS SERVING WITH THE CITY OF HOUSTON POLICE DEPARTMENT.

HIS LAST AGENCY HE SERVED WITH WAS HISD POLICE DEPARTMENT AND ASSIGNED TO SHARPSTOWN HIGH SCHOOL.

OFFICER GUY MAJORS.

THE NEXT OFFICER I HAVE THE PRIVILEGE OF INTRODUCING YOU TO IS OFFICER JOHN PEREZ.

OFFICER PEREZ COMPLETED THE POLICE ACADEMY PROGRAM AT THE HOUSTON COMMUNITY COLLEGE.

HE HAS SERVED OVER 11 YEARS OF LAW ENFORCEMENT.

HIS LAST AGENCY HE SERVED WITH WAS WITH THE CITY OF FREEPORT, AND HE ALSO HAS SERVED AS AN SRO WITH DEER PARK ISD.

OFFICER JOHN PEREZ.

LAST AND NOT, AND CERTAINLY NOT LEAST IS OFFICER VELIO SAUCEDA.

OFFICER SAUCEDA COMPLETED THE POLICE ACADEMY AT THE COLLEGE OF THE MAINLAND.

OFFICERS SAY HE HAS HAD SIX YEARS OF LAW ENFORCEMENT EXPERIENCE, WITH THE MAJORITY OF THE TIME SERVING WITH THE MISSOURI CITY POLICE DEPARTMENT.

LAST AGENCY. OFFICER SARAH SERVED WITH WITH SANTA FE ISD POLICE DEPARTMENT, AND HE WAS ASSIGNED TO SANTA FE HIGH SCHOOL.

OFFICER AVILA SAUCEDA. THANK YOU SIR. THANK YOU.

AND THAT CONCLUDES. THAT CONCLUDES OUR INTRODUCTIONS FOR TODAY.

I'VE GOT ONE MORE BIG ONE. TO GET WITH HIM. DON'T TALK TOO MUCH.

OVER.

THERE.

THANK.

YOU.

THANK YOU.

THANK YOU ALL SO MUCH. WE WILL NOW HAVE A. I KNOW I'LL SAY THIS REAL QUICK.

ALL OF US SITTING AROUND THE TABLE, THIS IS OUR LEAST FAVORITE MONTH.

BECAUSE THIS IS WE SAY THIS LIKE, THIS IS NOT ABOUT US.

AND SO THE THANK YOUS AND THE STUFF, WE'RE SO MUCH APPRECIATIVE.

BUT THAT'S NOT WHY THE PEOPLE AROUND THIS TABLE IT'S NOT IN THEIR HEARTS TO SAY THIS IS WHY WE DO IT.

SO. BUT IT DOES MEAN A LOT. SO THANK YOU TO ALL OF OUR TEACHERS AND STAFF AND STUDENTS THAT CONTRIBUTED TO THESE GIFTS.

DEFINITELY A BLESSING. AND WE FEEL HONORED BY THAT.

SO THANK YOU SO MUCH. WE'LL NOW HAVE BOARD MEMBER REPORTS AND SHOUT OUTS.

[5. Board members' reports]

ANYONE? YES, MA'AM. YOU KNOW ME. I ALWAYS HAVE TO SAY A LITTLE SOMETHING.

ONE IS SOMEBODY GOT MY FACEBOOK PAGE AND DID A WONDERFUL POSTER.

[00:15:04]

AND WHAT MY SHOUT OUT IS THAT I FOUND THAT WE NOT ONLY HAD PARENTS, BUT WE ALSO HAD COMMUNITY MEMBERS.

AND TO TAKE TIME OUT OF YOUR EVENING TO MAKE TO COME TO THESE MEETINGS AND TO ACTUALLY PARTICIPATE AND GIVE US SOME FEEDBACK. WE WE CAN'T DO THIS ALONE. IF WE'RE GOING TO MAKE A PLAN FOR THE NEXT FIVE YEARS, WE NEED TO KNOW WHAT THE COMMUNITY IS THINKING AND WHERE THEY SEE US GOING FOR THE FUTURE.

SO JUST THANK YOU TO THOSE PEOPLE THAT SHOWED UP LAST WEEK.

I APPRECIATE IT, AND I KNOW ALL THE BOARD MEMBERS DO TOO.

SO YEAH, MY SHOUT OUT TONIGHT IS TO THE 47TH PRESIDENT OF THE UNITED STATES, DONALD TRUMP.

AND I WOULD LIKE TO CONGRATULATE HIM FOR USHERING IN WHAT HE DEEMED DURING HIS INAUGURATION SPEECH EARLIER THIS WEEK AS A REVOLUTION OF COMMON SENSE, AS THE POLICY OF THE FEDERAL GOVERNMENT. AND I'M ALL ABOARD.

I WOULD LIKE TO ACKNOWLEDGE AND GIVE MASSIVE AMOUNTS OF PROPS TO OUR MUSTANG PLAYHOUSE.

THIS GUESS WAS TWO WEEKS AGO. MY DAUGHTER AND I GOT TO GO SEE ADDAMS FAMILY AND TO SEE THE MUSTANG PLAYHOUSE BOOSTER CLUB.

THE PARENTS AND THE STUDENTS AND THE STAFF JUST GO ALL OUT FOR THESE STUDENTS.

THEY DID A FANTASTIC JOB. SO OUR STUDENTS THAT WERE IN ADDAMS FAMILY, THE SUPPORT, THE TECH, EVERYTHING WAS A TOP NOTCH PRODUCTION. BUT THEN ALSO JUST THE BOOSTER CLUB.

AND SO I KNOW WE HAVE BOOSTER CLUBS ACROSS THE DISTRICT THAT SUPPORT OUR STUDENTS EFFORTS.

SO THANK YOU TO ALL THE BOOSTER CLUB PARENTS THAT DID THAT.

AND IT WAS JUST IN THE ROOM. ALSO, IT WAS FULL OF STUDENTS THAT WERE THERE SUPPORTING THEIR FRIENDS AND CHEERING FOR THEIR FRIENDS.

AND SO IT WAS A GREAT, GREAT TURNOUT THERE. SO ANYONE.

YES, MA'AM. I JUST GIVE A SHOUT OUT TO THE THE COACHES AT FULSHEAR HIGH SCHOOL AND NICK DOUGHTY.

HE'S HAD ANOTHER OPPORTUNITY. SO HE'S GOING TO BE LEAVING THE DISTRICT. BUT WE'RE GRATEFUL FOR THE YEARS HE'S COME AND THE JUST THE CULTURE HE'S BUILT AT THE SCHOOL.

AND A WINNING RECORD IS GREAT TOO. BUT IT'S NOT EVERYTHING, YOU KNOW? CHARACTER AND JUST A LOT OF THINGS THAT I FEEL LIKE THEY'VE INSTILLED IN OUR BOYS.

AND IT'S NOT JUST HIM, IT'S THE COACHES UNDER HIM. AND WE'RE REALLY APPRECIATIVE OF THEM AND WE'RE SORRY TO SEE THEM GO, BUT WE'RE LOOKING FORWARD TO WHAT COMES NEXT.

SO THANK YOU. ANYONE ELSE? WE WILL NOW HAVE BOARD COMMITTEE REPORTS.

BOARD MEMBERS, ARE THERE ANY REPORTS FROM OUR COMMITTEES? ALL RIGHT. NONE. DOCTOR NIVENS. IS THERE A SUPERINTENDENT REPORT?

[7. Superintendent's report]

YOU'VE HEARD ME SAY FREQUENTLY THAT THERE ARE ONLY.

THERE ARE ONLY TWO GROUPS THAT ARE HERE THAT ARE DOING THIS FOR FREE. THAT IS OUR TRUSTEES AND OUR STUDENTS.

AND SO THEY ARE ELECTED OFFICIALS WHO ARE VOLUNTEERS.

AND WHAT WHAT A LOT OF PEOPLE DON'T KNOW IS THAT WITH US BEING A HYPERGROWTH DISTRICT, THEY HAVE TO MAKE DECISIONS THAT MOST BOARDS IN THE STATE DON'T HAVE TO MAKE UNLESS YOU'RE FAST GROWTH AND WE'RE HYPER GROWTH. AND SO WE TALK ABOUT REZONING.

YOU KNOW JUST LAST YEAR REZONING LEVEL 25 PLUS CAMPUSES, WHICH IS A VERY EMOTIONAL EXPERIENCE FOR A LOT OF FOLKS INVOLVED.

AND SO THEY WENT OUT AND THEY DROVE THE ROADS TO MAKE SURE THAT THEY WERE MAKING THE RIGHT DECISIONS.

AND SO I JUST WANT TO SAY I APPRECIATE THAT BECAUSE, AS I SAID, THERE ARE A LOT OF TRUSTEES IN OUR STATE THAT ARE NOT DOING WHAT YOU HAVE TO DO AND AND MAKING IT MAKE MAKING A LEVEL OF DECISION DECISIONS THAT ARE EMOTIONAL TO SO MANY PEOPLE AND DOING IT STEADFAST, BUT ALSO DOING IT WITH YOUR HEART. AND SO THAT IS SOMETHING I TRULY APPRECIATE.

AND I WANT TO RECOGNIZE THAT TONIGHT. SO AGAIN, I APPRECIATE THE BOARD FOR ALL THEIR EFFORTS.

AND THIS CAN'T BE DONE WITHOUT YOU. SO THANK YOU.

THANK YOU MRS. JOHNSON. ARE THERE ANY PUBLIC COMMENTS? ALL RIGHT. WONDERFUL. AT THIS TIME, WE WILL TAKE ACTION ON THE CONSENT AGENDA.

[9. CONSENT AGENDA]

ANY DISCUSSION? ALL RIGHT. HEARING NONE, I WILL NOW CALL FOR THE VOTE.

ALL IN FAVOR, SAY I. I. NONE OPPOSED. THE MOTION CARRIES.

ALL RIGHT. WE WILL NOW HAVE REPORTS AND PRESENTATIONS ON THE FUTURE ACTION ITEMS, DOCTOR EVANS.

[10.A. Discussion of design development for Elementary School #37 ]

GOOD EVENING, BOARD OF TRUSTEES AND DOCTOR. TONIGHT WE WILL BRING FORTH A DISCUSSION ABOUT THE DESIGN DEVELOPMENT FOR ELEMENTARY SCHOOL.

[00:20:06]

YOU CAN SEE THE LOCATION OF MELTON ELEMENTARY, CAMERON ELEMENTARY, AND HAYGOOD ELEMENTARY THAT WILL OPEN UP IN THE FALL OF 25.

ELEMENTARY SCHOOL 37 WILL OPEN UP IN THE FALL OF 26.

SO THIS IS OPTION NUMBER ONE. OPTION NUMBER TWO.

OPTION NUMBER THREE. AND WE WILL HAVE A COMMITTEE THAT WILL BE RANKING THESE AND BRINGING FORTH THE RANKINGS NEXT MONTH. ARE THERE ANY QUESTIONS.

THANK YOU. ALL RIGHT. NEXT BOARD. WE HAVE DISCUSSION OF

[10.B. Discussion of 2025-2026 and 2026-2027 District calendar options]

DOCTOR NIVENS. TRUSTEES, JUST A QUICK REMINDER OF THE PROCESS IT TAKES TO DEVELOP A SCHOOL CALENDAR.

WE DEVELOPED DRAFT OPTIONS AND OUR DEPARTMENT OF LEARNING CREATES THOSE.

OPTIONS. AND THEY MAKE SURE THAT THE OPTIONS ARE COMPLIANT WITH ANY STATE REQUIREMENTS. THEY COLLABORATE WITH MEMBERS OF THE HR TEAM.

ATHLETICS, FINE ARTS, OPERATIONS, STUDENT SERVICES, AREA SUPERINTENDENTS ARE ALL A PART OF THE DEVELOPMENT PROCESS.

WE THEN SEEK FEEDBACK. WE SEND OUT A COMMUNITY WIDE SURVEY, BUT WE ALSO GET DIRECT FEEDBACK FROM OUR PRINCIPALS, CENTRAL OFFICE LEADERS. WE RUN IT THROUGH THE DCC APPS AND THEN AFTER WE GET FEEDBACK, WE MAY MAKE SOME TWEAKS AND OFFER SOME REFINEMENTS TO THE CALENDARS.

SO, TRUSTEES, YOU ARE MAKING A DECISION THAT WILL IMPACT OUR SYSTEM FOR AT LEAST TWO YEARS.

SO IT IS IMPORTANT THAT WE GET A BROAD RANGE OF FEEDBACK.

AND SO WE DID LAUNCH A SURVEY. THE SURVEY WAS OPEN NOVEMBER 15TH THROUGH DECEMBER 18TH, 47 473 INVITATIONS WERE SUCCESSFULLY DELIVERED.

THAT MEANS WITHOUT THE BOUNCE BACKS. AND OF THAT WE RECEIVED 12,011 COMPLETED RESPONSES, 09,795% OF OUR RESPONDENTS TOOK THE SURVEY IN ENGLISH AND 5% TOOK IT IN SPANISH, AND WE PRESENTED TWO OPTIONS FOR EACH SCHOOL YEAR.

THE SURVEY WENT VIA DIRECT LINK TO PARENTS AND STAFF EMAIL.

THAT MEANS THAT THE EMAIL WAS UNIQUE TO THEM. THEY COULD NOT FORWARD IT ALONG AND THIS WAS TO DISCOURAGE MULTIPLE SUBMISSIONS.

TRUSTEES, WE PRESENTED TWO OPTIONS TO OUR COMMUNITY FOR THE 2526 SCHOOL YEAR, AND TWO OPTIONS FOR THE 2627 SCHOOL YEAR. OPTION ONE MIRRORS REALLY CLOSELY WHAT WE HAVE IN PLACE THIS YEAR, AND OPTION TWO HAS A FEW TWEAKS BASED ON SOME FEEDBACK. SO LET'S TAKE A LOOK AT THE SURVEY DATA.

AN OVERWHELMING MAJORITY 79%. PREFERRED OPTION ONE.

WHEN LOOKING AT THE CALENDAR OPTION FOR THE 2526 SCHOOL YEAR, WITH 21% PREFERRING OPTION TWO.

WHEN WE DID A DEEPER DIVE INTO SOME OF THE SUBJECTIVE FEEDBACK WE RECEIVED.

SOME COMMON THEMES WERE. PEOPLE APPRECIATED. THE THANKSGIVING BREAK WAS A WEEK LONG.

ONE DIRECT QUOTE WAS, I'D RATHER HAVE MY CHILDREN OFF THE WHOLE WEEK FOR THANKSGIVING, RATHER THAN RANDOM DAYS OFF.

PEOPLE ALSO PREFER IT. OPTION ONE BECAUSE THE KIDS STARTED SCHOOL EARLIER.

SOMEONE NOTED THE EXTENDED FALL BREAK AND LONG THANKSGIVING BREAK NOTES.

SCHEDULE BENEFITS BOTH STAFF AND STUDENTS. LESS RANDOM DAYS OFF, MORE CLUSTERED TOGETHER, AND THEN THE BREAKS MAKE IT EASIER TO GIVE STUDENTS A TIME OUT.

WHEN LOOKING AT THE FEEDBACK FOR THE 21% WHO PREFERRED OPTION TWO, THEY DIDN'T WANT TO START AND DIDN'T WANT TO START SCHOOL AS EARLY, AND THEY DID NOT WANT TO START ON A MONDAY. SO THEY PICKED OPTION TWO. THEY SAID OPTION TWO MORE MATCHES KATY ISD.

ANOTHER COMMENT FAMILIES AND STUDENTS NEED A LONGER SUMMER VACATION AS SUMMER BREAKS ARE TOO SHORT ALREADY.

SOMEONE NOTED THAT THE OPTION TWO ALIGNS WITH A CORPORATE CALENDAR.

SOMEONE NOTED DATES ALIGN WITH MY WORK SCHEDULE, AND.

BUT THE NUMBER ONE COMMENT OF ALL WAS THE FACT THAT SCHOOL STARTED LATER IN THE WEEK IN AUGUST.

SIMILAR FOR THE 2627 CALENDAR. AGAIN, OVERWHELMINGLY MAJORITY 80% PREFERRED OPTION ONE WITH 20% PREFERRING OPTION TWO.

SO TRUSTEES, THIS IS A FUTURE ACTION ITEM. YOUR NEXT STEP IS AT THE NEXT BOARD MEETING.

WE'LL PRESENT THIS AS AN ACTION ITEM. AND THEN ONCE YOU APPROVE AND SELECT THE CALENDAR, WE'LL PUBLICIZE THE APPROVED CALENDAR.

ARE THERE ANY QUESTIONS. DO WE TYPICALLY APPROVE TWO YEARS AT A TIME? IS THAT THE TYPICAL. THAT'S SOMETHING WE RECENTLY STARTED OUR LAST CYCLE.

WE DID TWO YEARS AT A TIME. OKAY. WHAT'S THE REASONING BEHIND THAT? ANY REASON? A COUPLE YEARS AGO, SEVERAL TRUSTEES CAME TO ME AND SAID IT WOULD BE NICE FOR FAMILIES TO TO KNOW WELL AHEAD OF TIME WHEN SCHOOL IS GOING TO START.

AND SO WHEN WE STARTED THE DOI PROCESS, WE ALSO PUT THIS IN AS A GOOD TRANSITION.

AND SO IT REALLY JUST CAME AS A COUPLE OF TRUSTEE REQUESTS TO DO IT TWO YEARS AT A TIME.

SO NOW WHEN THIS IS APPROVED, THEN THE FAMILIES KNOW HOW TO PLAN THEIR VACATIONS, YOU KNOW,

[00:25:02]

AND SO THIS TIME NEXT YEAR, WHAT WE'LL TRY TO DO IS PRESENT.

WHAT IS THAT? 27, 28, 27, 2728. SO TRY TO STAY A YEAR AHEAD SO FAMILIES WILL ALWAYS KNOW WHAT THEY NEED TO KNOW FOR IMPORTANT DATES.

THANK YOU. AT THIS TIME WE WILL TAKE ACTION ON THE ACTION ITEMS.

[11.A. Consider approval of Lamar CISD annual comprehensive financial report for 2023-2024 fiscal year]

NORMALLY, NORMALLY, WHITLEY WOULD COME AND DO OUR AUDIT INFORMATION.

BUT BECAUSE WE HAD TO CHANGE THE BOARD MEETING TONIGHT, THEY CAN'T MAKE IT TONIGHT. AND SO WHAT I'VE ASKED WHAT JILL VOLUNTEERED TO DO WAS COME AND GIVE THE BOARD A BRIEF OVERVIEW OF THE AUDIT, AND THEN HAVE WHITLEY COME IN NEXT MONTH AND GIVE YOU AN EXTENDED VERSION.

A TOTAL A TOTAL REVIEW OF IT. AND SO IF YOU'RE OKAY WITH THAT, I'LL TURN IT OVER TO JILL, AND THEN SHE CAN ANSWER ANY QUESTIONS. BUT I WANT TO PUT IT BACK ON THE AGENDA FOR NEXT MONTH SO YOU CAN HAVE A FULL, COMPREHENSIVE REVIEW OF IT AND ASK ANY QUESTIONS YOU WANT FROM OUR AUDITOR.

SO, JILL. THANK YOU, DOCTOR EVANS. GOOD EVENING, BOARD OF TRUSTEES.

DOCTOR EVANS. THIS EVENING, I WILL PRESENT A BRIEF OVERVIEW OF THE RESULTS OF THE AUDIT FOR THE 20 2324 FISCAL YEAR.

AND AS DOCTOR NIVEN SAID. SELENA. SELENA CERECERES WILL BE HERE NEXT MONTH TO ACTUALLY GIVE THE FULL PRESENTATION.

SO WITH THAT THE PURPOSE OF EVERY AUDIT, EVERY YEAR IS TO DELIVER AN OPINION ON THE REPORT, ON OUR FINANCIAL STATEMENTS AND ON OUR INTERNAL INTERNAL CONTROL SYSTEM.

THERE ARE THREE DIFFERENT TYPES OF REPORTS THE AUDITORS CAN ISSUE.

ONE IS A DISCLAIMER, ONE IS A QUALIFIED REPORT OR QUALIFICATION, AND THE THIRD IS AN UNMODIFIED OR CLEAN OPINION.

THE CLEAN OPINION IS THE PREFERRED ONE AND THAT IS THE ONE THAT THEY'RE ISSUING FOR US THIS YEAR.

THE AUDIT PROCESS INVOLVES A FIVE STEP PROCESS PLANNING.

IS THIS FIRST STEP? OF COURSE. AND IT DETERMINES WHAT STEPS TWO THROUGH FIVE LOOK LIKE FOR THE AUDITORS.

SO THE FIRST THE THE PLANNING IS FIRST. THE SECOND AND THIRD STEPS INVOLVE INTERNAL CONTROLS AND UNDERSTANDING THE KEY COMPONENTS OF OUR INTERNAL CONTROLS. THE STEP FOUR IS SUBSTANTIVE TESTING.

AND THAT'S WHERE THEY LOOK AT OUR RECORDS, OUR TRANSACTIONS REPORTS, THINGS LIKE THAT.

AND THEN ALL OF THOSE THINGS FORM THEIR OPINION OF OUR SYSTEM.

THIS YEAR, JANUARY 23RD OR TODAY WILL BE THE DATE OF THE AUDIT REPORT.

STEPS TWO AND THREE, AS I SAID BEFORE, ARE THE THE STEPS WHERE THE AUDITORS GAIN AN UNDERSTANDING OF OUR INTERNAL CONTROL SYSTEM AND THEN THEY THEY IDENTIFY THE KEY COMPONENTS AND KEY CONTROLS, AND THEN THEY DO THE TESTS OF THOSE CONTROLS.

AND OF COURSE, THE BETTER THE INTERNAL CONTROL SYSTEM, THE LESS RISK THE AUDITORS FACE, THE GREATER CERTAINTY THAT THEY'RE GOING TO HAVE WITH OUR SYSTEM. AND OF COURSE, THE LESS TESTING THEY'LL DO SO, THE BETTER OUR SYSTEM IS, THE BETTER WE LIKE IT.

SO THERE ARE INTERNAL CONTROLS INVOLVING THE REVENUES AND OUR SYSTEM OF COLLECTING REVENUES AND LEVYING TAXES AND THINGS. THEY TEST THOSE CONTROLS NON PAYROLL AND PAYROLL EXPENDITURES WHICH IS IN THE BROWN AND THE GREEN.

THEY TEST OUR INFORMATION TECHNOLOGY SYSTEMS OUR PROCUREMENT AND BIDDING PROCESS AS WELL AS ON THE THE RED ON THE TOP LEFT IS OUR FEDERAL SPECIFIC TESTS. AND THAT'S WHERE THEY LOOK AT THE CONTROLS OVER OUR FEDERAL GRANTS.

STEP FOUR ARE THE SUBSTANTIVE PROCEDURES. THE FIRST ONE, THEY DO LOTS OF ANALYTICAL TESTS.

THEY DO FLUX AND RATIO ANALYSIS. AND THAT'S WHERE THEY LOOK AT CHANGES FROM YEAR TO YEAR.

IN OUR EXPENDITURES AND REVENUES. THEY LOOK AT VARIANCES AND THE AMOUNTS THAT WE'RE REPORTING.

STEP TWO PREDICTIVE TESTS. THOSE ARE WHERE THEY LOOK AT OUR TRENDS AND WHAT THEY EXPECT OUR RESULTS TO BE.

THE NEXT STEP IS TO VOUCH TRANSACTIONS. AND THEY LOOK AT SUPPORTING DOCUMENTS.

AND THE LAST PART INVOLVES EXTERNAL PARTIES WHERE THEY DO LIKE BANK CONFIRMATIONS AND OTHER CONFIRMATIONS.

AND LOOK AT THIRD PARTY REPORTS. STEP FIVE, OF COURSE, IS THE RESULTS OF THE AUDIT.

AND THIS YEAR, AS I MENTIONED BEFORE THEY THEY ARE GOING TO ISSUE A CLEAN OR UNMODIFIED OPINION.

THEY PERFORM THEIR AUDIT IN ACCORDANCE WITH THE GOVERNMENTAL STANDARDS, AND THEY DIDN'T FIND ANY SIGNIFICANT DEFICIENCIES OR MATERIAL WEAKNESSES OVER INTERNAL

[00:30:10]

THEY ALSO ISSUE A SEPARATE REPORT THAT'S CALLED THE SINGLE AUDIT.

AND THAT IS SPECIFICALLY IN REGARD TO OUR FEDERAL GRANTS.

THIS YEAR THEY HAD TO TEST A COUPLE MAJOR PROGRAMS. SPECIAL ED AND ESSER FUNDING. WE DID HAVE FEDERAL AWARDS OF $46.5 MILLION, AND THEY TESTED $17.7 MILLION OF THAT. THEY'RE THEY'RE ISSUING AN UNMODIFIED OPINION OVER FEDERAL PROGRAMS SPECIFICALLY, AND THEY DIDN'T FIND ANY INTERNAL CONTROL WEAKNESSES.

MOVING ON TO THE NUMBERS IN THE GENERAL FUND, WE BEGAN WITH A FUND BALANCE OF $92.5 MILLION, AND ENDED WITH A FUND BALANCE OF $100.5 MILLION.

SO THE $8 MILLION DIFFERENCE BREAKS DOWN INTO TWO PIECES.

BASICALLY RESULTS OF OPERATIONS 5 MILLION. OUR REVENUES OF $443 MILLION EXCEEDED EXPENDITURES OF 438 MILLION. WE ALSO ADDED, AS A RESULT OF SOME BOOK ENTRIES, $2.8 MILLION RELATING TO SUBSCRIPTION BASED INFORMATION TECHNOLOGY ARRANGEMENTS AND LEASES.

THOSE ARE CERTAIN ADJUSTMENTS THAT WE HAVE TO MAKE, AND THEY REFER TO THOSE, THE SUBSCRIPTION BASED INFORMATION TECH ARRANGEMENTS AS SPITTA'S. AND THOSE ARE THINGS LIKE CANVAS, BITDEFENDER AND THE VARIOUS SUBSCRIPTIONS WE HAVE. THEN THE LEASE PORTION HAS TO DO WITH OUR COPIERS, PRINTERS, POSTAGE, EQUIPMENT AND THINGS LIKE THAT.

WITH REGARD TO FUND BALANCE THERE ARE FOUR PIECES TO FUND BALANCE.

NON SPENDABLE, COMMITTED, ASSIGNED AND UNASSIGNED.

THE TWO PIECES THAT T REALLY MONITORS A LOT ARE THE UNASSIGNED AND ASSIGNED PIECES OF FUND BALANCE.

THEY RECOMMEND THAT WE HAVE AT LEAST 75 DAYS OF OPERATING EXPENSES.

WE DID HAVE WE EXCEEDED THAT EXPECTATION AND WE HAVE 81 DAYS.

OUR UNASSIGNED UNASSIGNED COMBINED FUND BALANCE IS $97.1 MILLION, AS YOU SEE THERE, 5.5 MILLION BEING ASSIGNED AND 91.6 BEING UNASSIGNED. OUR GENERAL FUND REVENUE OF 443.2 3.2 MILLION BREAKS DOWN AS YOU SEE THERE. STATE AID BEING THE HIGHEST COMPONENT WITH PROPERTY TAXES AND THOSE REVENUES FALLING.

AND YOU'LL SEE BETWEEN THE TWO YEARS THE STATE AID AND PROPERTY TAXES FLIP FLOPPED.

AND THAT'S A RESULT OF RATE COMPRESSION. THE EXPENDITURE SIDE OF $4,438.2 MILLION BREAKS DOWN, AS YOU SEE THERE, WITH $273.3 MILLION BEING RELATED TO INSTRUCTION AND RELATED SERVICES, AND FOLLOWED ALSO BY INSTRUCTIONAL AND SCHOOL LEADERSHIP AT THREE AT $33.9 MILLION.

THOSE TWO COMBINED REPRESENT ABOUT 70% OF ALL OF OUR EXPENSES, AND THAT'S DIRECTLY RELATED TO STUDENTS.

FOLLOWING THAT, STUDENT SUPPORT ADDS ANOTHER 52.7 MILLION AND THOSE COMBINED STUDENT RELATED COSTS REPRESENT 82.1% OF OUR BUDGET. ANOTHER THING I WOULD LIKE TO POINT OUT IS THAT THE GENERAL ADMINISTRATIVE EXPENSES ARE A LOW $10.6 MILLION, WHICH IS JUST 2% OF OUR TOTAL BUDGET.

THE AUDITORS DID DO A COMPARISON OF OTHER SCHOOL DISTRICTS IN REGION FOUR.

THEY LOOKED AT EIGHT DISTRICTS AND WE WERE THE SECOND LOWEST.

SO THERE WAS ONLY ONE DISTRICT THAT HAD A LOWER GENERAL ADMINISTRATIVE COST THAN WE DID.

SO WE DID VERY WELL THERE. ALSO, THIS IS ANOTHER WAY TO LOOK AT OUR GENERAL FUND EXPENDITURES.

YOU'LL SEE THERE THERE'S A COMPARISON OF LAST YEAR TO THIS YEAR.

AND YOU'LL SEE IT'S IT'S VERY CLOSE, BUT THERE'S VERY LITTLE GAIN IN EXPENDITURES.

AND FINALLY, I'LL COVER SOME INFORMATION ABOUT THE GOVERNMENT WIDE FINANCIAL STATEMENTS.

AND WE'RE TALKING ABOUT THIS BECAUSE OF THE INDICATOR FIVE THAT WE SPENT TIME ON LAST MONTH.

[00:35:07]

AND THEY'RE ALL PRESENTED TOGETHER AND ITEMS ARE ELIMINATED.

SO THEY'RE NOT DUPLICATED BETWEEN FUNDS THAT ARE THAT HAVE INTERACTIONS BETWEEN EACH OTHER.

TOTAL ASSETS AND DEFERRED. WHOOPS. SORRY, I SKIPPED THIS SLIDE.

THIS ONE DEALS WITH FUND BALANCE SPECIFICALLY, AND IT REPRESENTS THE LAST SIX YEARS OF UNASSIGNED AND UNASSIGNED FUND BALANCE.

COMPARED TO EXPENDITURES. AND YOU'LL SEE, AS EXPENDITURES HAVE GROWN, EVEN THOUGH THEY'VE GROWN, OUR FUND BALANCE IS ALSO GROWN, WHICH INDICATES THAT THE MANAGEMENT OF OUR OF OUR RESOURCES HAS BEEN GOOD.

NOW, GOVERNMENT WIDE, YOU'LL SEE THAT TOTAL ASSETS AND DEFERRED OUTFLOWS ARE 3.6 BILLION, WITH 1.7 BILLION BEING CAPITAL ASSETS AND CASH AND INVESTMENTS BEING 1.8 BILLION.

TOTAL LIABILITIES AND DEFERRED INFLOWS ARE ABOUT 3.8 BILLION.

AS YOU SEE BELOW, BONDS REPRESENT 3.4 BILLION OF THAT.

AND THEN THERE'S TRS COST SHARING ITEMS THAT WE REPORT THAT YOU'LL SEE WITH THE ASTERISKS AND TOTAL NET POSITION THIS YEAR ENDED AT $168 MILLION. EVEN THOUGH THAT IS A NEGATIVE AMOUNT, WE DID HAVE AN INCREASE OF $69 MILLION IN THAT FIGURE. LAST YEAR'S, NET POSITION WAS $236.9 MILLION.

THE $69 MILLION INCREASE IS A RESULT OF TWO PIECES AND A RESTATEMENT OF BEGINNING NET POSITION, WHICH I'LL COMPARE TO WHAT WE TALKED ABOUT LAST MONTH.

AND $53.4 MILLION FROM THIS YEAR'S OPERATIONS.

IF YOU'LL REMEMBER, INDICATOR FIVE LOOKS AT NET POSITION, AND WE AND THERE ARE A COUPLE ADJUSTMENTS HAVING TO DO WITH TRS, THE TRRS ADJUSTMENTS, THE 148 MILLION AND THE 58 MILLION.

THOSE TWO ARE ADDED BACK TO THE NEGATIVE NET POSITION TO GET TO THE NUMBER THAT TI LOOKS AT FOR INDICATOR FIVE.

SO ONCE YOU NET THOSE TOGETHER, YOU WANT TO HAVE A POSITIVE NUMBER.

LAST YEAR WE DID NOT. SO THAT'S WHY WE WERE CAPPED AT THE 89 ON OUR FIRST RATING.

THIS YEAR WE WILL HAVE A POSITIVE $38 MILLION NET POSITION AFTER THOSE ADJUSTMENTS.

SO UNLESS THEY CHANGE ANYTHING ABOUT THAT INDICATOR, WE SHOULD PASS THAT INDICATOR THIS YEAR.

SO WE SHOULDN'T HAVE THAT PROBLEM WITH THE CAP.

I WANT TO MENTION THAT BECAUSE WE WORKED WITH WITLI PENN, WHO ACTUALLY INTRODUCED US TO SOME DIFFERENT ACCOUNTING METHODS AND POLICIES WHERE WE CAN CAPITALIZE OR COUNT AS ASSETS SOME EXPENSES THAT WE WERE WRITING OFF TO THE BOTTOM LINE BEFORE.

SO THAT WAY THAT LONG STORY SHORT, IT RESULTS IN A POSITIVE EFFECT ON NET POSITION.

AND AGAIN, THEY DID GUIDE US IN IMPLEMENTING IMPLEMENTING THOSE.

AND THAT PRACTICE WILL HELP US GOING FORWARD.

SO WITH THAT, WE HAD A CLEAN OPINION ON BOTH REPORTS, AND I CAN ANSWER ANY QUESTIONS YOU MIGHT HAVE.

I KNOW I DRAGGED ALL THROUGH THE MUD WITH THAT WITH.

IT'S A HARD CONCEPT TO EXPLAIN. I HAVE A QUESTION.

YOU HAD A WHILE BACK, YOU HAD A GRAPH, THE CIRCLE GRAPH.

AND JUST TALKING ABOUT GENERAL FUND EXPENDITURES, I THINK.

OKAY. AND THEN ONE OF THE PIECES OF THE PIE WAS SCHOOL INSTRUCTIONAL AND SCHOOL LEADERSHIP.

WHAT DOES THAT INCLUDE? INSTRUCTIONAL AND SCHOOL LEADERSHIP IS GOING TO BE THE THE CENTRAL THE CENTRAL STAFF THAT LIKE CURRICULUM AND STAFF DEVELOPMENT CURRICULUM MANAGEMENT AND THE PRINCIPAL'S OFFICES. OKAY.

MRS. LUDWIG. EXCUSE ME. CAN YOU TELL ME AGAIN THE NUMBER OF DAYS RECOMMENDED BY THE TIA THAT WE SHOULD HAVE ON HAND IN THE FUND

[00:40:02]

75. WE HAVE 81. AND WE HAVE 81. YES. HOW HOW MUCH DOES THAT 81 DAY FLUCTUATE? HOW HOW REGULAR WOULD IT GO UP TO? HOW LONG WOULD IT TAKE TO GO TO 82 OR TO DROP TO 80 OR DOWN TO 79.

SO I WOULD OVER A MONTH. OVER LIKE WHAT? WHAT ARE WE TALKING ABOUT? I WOULD PROBABLY NEED A CALCULATOR TO DO THAT.

BUT YOU JUST TAKE THE EXPENDITURES DIVIDE BY 365 AND IT GIVES YOU A DAILY EXPENDITURE RATE.

SO THAT THAT'S HOW YOU WOULD GO ABOUT CALCULATING THAT.

SO WE HAVEN'T BEEN SIX DAYS ABOVE IT. LONG TERM.

HAVE HAVE WE OR I WOULD HAVE TO GO BACK AND LOOK.

IT DOES FLUCTUATE FROM YEAR TO YEAR. WHETHER WE'VE EVER HAD MORE THAN 81 DAYS, I'M NOT SURE.

BUT I CAN. LOOK, I CAN GET THAT ANSWER FOR YOU.

MAYBE YOU COULD EXPLAIN WHY THE T RECOMMENDS THAT.

LIKE, WHAT'S THE WHAT'S THE PURPOSE OF HAVING THAT KIND OF MONEY ON HAND? I THINK THE, THE LOCAL HOMEOWNER WHO MIGHT BE HAVING LOOKING AT HIS TAX BILL COMING SOON MIGHT BE GOING, THEY HAVE SO MUCH MONEY IN THE BANK ALREADY. WHAT DO THEY WHAT DO THEY NEED? MY PALTRY LITTLE, YOU KNOW, $2,500 FOR? RIGHT. I WOULD SAY ONE OF THE MAIN REASONS IS BECAUSE WE DON'T WE DON'T RECEIVE OUR REVENUES ON A ON A A LIKE, A STABLE BASIS. WE RECEIVE STATE AID IN SEPTEMBER, OCTOBER PART OF NOVEMBER. AND THAT CONTINUES ON. BUT THAT'S JUST A PART OF OUR REVENUE THAT WE DO HAVE A BIG CHUNK.

THAT'S THE PROPERTY TAX REVENUE. SO WE RECEIVE IT LATER IN THE YEAR.

SO THEREFORE WE HAVE TO HAVE FUNDS IN THE BANK IN ORDER TO MAKE PAYROLL PAY BILLS AND THINGS LIKE THAT BEFORE THE TAX REVENUES START COMING IN, ABOUT ABOUT HOW LONG WILL WE GO WITHOUT RECEIVING THE PAYMENT FROM ANYONE, WHERE THESE FUNDS WILL HAVE TO COME INTO USE? WELL, WE RECEIVE OUR FIRST PAYMENT ON THE 25TH OF SEPTEMBER.

AND DEPENDING ON WHAT PAYMENT CLASS YOU'RE IN, YOU GET MORE OR LESS FUNDS.

TYPICALLY I WANT TO SAY WE I HAVEN'T CALCULATED THIS IN A WHILE, BUT I WANT TO SAY WE CAN OPERATE MAYBE A COUPLE MONTHS WITHOUT THE WITHOUT THE PROPERTY TAX REVENUE. RIGHT. THAT'S ALL I WAS GETTING AT.

AND SO, YOU KNOW, THERE THERE IS EXTENDED PERIOD OF TIME, MAYBE 2 OR 3 MONTHS, WHERE WE DON'T RECEIVE A PAYMENT AT ALL, WHICH IS WHERE THIS COMES IN. COMES INTO EFFECT WHERE WE HAVE TO MAKE PAYROLL AND PAY THE BILLS AND DO EVERYTHING, EVERYTHING WE NEED TO DO TO CONTINUE TO OPERATE SCHOOL. IF YOU DON'T HAVE THE CASH AND YOU DON'T HAVE FUND BALANCE, THERE DISTRICTS THAT BORROW MONEY AND THEY PAY INTEREST ON ON OPERATING FUNDS AND THOSE ARE CALLED BRIDGE LOANS.

THOSE ARE LOANS TO BRIDGE THEM FROM ONE ONE GAP FROM OVER THE GAP.

AND SO I'VE BEEN A PART OF DISTRICTS WHERE WE'VE ONLY HAD $100,000 IN FUND BALANCE, WHERE WE'VE HAD TO GET BRIDGE LOANS.

THERE ARE TWO MONTHS AT THE TIME WE DIDN'T GET PAID. SO YEAH, JUST CURIOSITY, DO DISTRICTS EVER GO TAKE BRIDGE LOANS WHEN THEY HAVE A 75 DAY WAR CHEST, SO TO SPEAK? BUT THEY DON'T WANT TO GO BELOW THAT? OR DO THEY DO IT ONLY WHEN THEY JUST CANNOT MAKE PAYROLL OR SOMETHING CRITICAL LIKE THAT? I'M NOT FAMILIAR WITH THAT. MY EXPERIENCE WITH BRIDGE LOANS, I WAS CAMPUS PRINCIPAL, OF COURSE, AND LEARNED ABOUT IT. MY EXPERIENCE WAS WAS WHEN WE DIDN'T HAVE THE FUND BALANCE TO MAKE PAYROLL.

GOTCHA. BECAUSE WE WENT A COUPLE OF MONTHS WITHOUT GETTING ANY KIND OF FUNDING FROM THE STATE OR OTHER ENTITY.

AND SO WE HAD TO HAVE A BRIDGE LOAN TO BRIDGE THAT GAP.

THAT'S MY ONLY EXPERIENCE WITH IT. AND I WOULD AGREE, BECAUSE YEARS AND YEARS AGO WHEN I CAME TO THE DISTRICT, WE HAD A NEGATIVE FUND BALANCE AND WE WERE GETTING THOSE KINDS OF LOANS.

SO I WAS PRETTY EXCITED. WHEN WE HIT 100 MILLION THIS YEAR, I WAS LIKE.

THANK YOU. I'M SORRY ONE MORE TIME. CAN YOU GO TO THE THE BAR GRAPH CHART RIGHT BEHIND THE PIE CHART? YOU OR DOCTOR JONES? YES. SO WE LOOK AT LET'S GO TO THE BAR GRAPH.

GENERAL ADMINISTRATION. CAN YOU EXPLAIN THAT AGAIN? LIKE, WHAT IS THAT EXACTLY? WHO IS THAT? GENERAL ADMINISTRATION IS GOING TO BE.

LET ME TELL YOU WHAT IT'S NOT. GENERAL, THE ALL THE COSTS RELATING TO THE CAMPUSES AND GOSH EXTRACURRICULAR ACTIVITIES, ALL OF THOSE THINGS ARE CODED SEPARATE FROM GENERAL ADMINISTRATION.

GENERAL ADMINISTRATION IS GOING TO INCLUDE THINGS LIKE OF COURSE, CENTRAL SUPPORT STAFF, BUT IT'S ALSO GOING TO INCLUDE

[00:45:07]

BUT GENERAL ADMIN IS THE CENTRAL SUPPORT STAFF, EVERYTHING THAT SUPPORTS THE CAMPUSES.

AND SO THE REASON WHY I ASKED THAT IS BECAUSE LAST YEAR WE BROUGHT IT UP.

I WANT TO MAKE ANOTHER POINT, AS WE DID LAST YEAR, IS THAT, YOU KNOW, YOU HEAR RUMORS AND YOU SEE COMMENTS THAT ESPECIALLY, YOU KNOW, WE'RE WE'RE TOP HEAVY. YOU KNOW, WE HAVE TOO MANY ADMINISTRATORS. WE'RE, YOU KNOW, SPENDING ALL OUR MONEY ON ADMINISTRATORS. AND AS MISS LUDWIG SAID, WE ARE THE SECOND LOWEST DISTRICT PERCENTAGE WISE IN THAT IN THAT AREA.

AND SO I ALWAYS WANT TO BRING THAT TO THE FOREFRONT BECAUSE, YOU KNOW, IF WE DON'T COMBAT THE RUMORS WITH THE TRUTH, THEN, YOU KNOW, THE ONLY THING PEOPLE HAVE LEFT IS TO DEAL WITH THE RUMORS AND BELIEVE THEY ARE TRUTH. AND SO I JUST WANT TO REITERATE AGAIN THAT WHEN IT COMES TO, YOU KNOW, ALL THE OVERHEAD THAT EVERYBODY SAYS THAT WE HAVE AND WE WE ARE TOP HEAVY, THIS IS EVIDENCE THAT WE ARE NOT THAT WE'RE ACTUALLY THE SECOND LOWEST DISTRICT AMONGST OUR PEER GROUP. YEAH. AND I HAVE A QUESTION. I DO KNOW ONE OF THE THINGS THAT ONE OF THE REASONS I RAN FOR THE BOARD ORIGINALLY AND CAME ON HERE IS BECAUSE OF FINANCES AND BECAUSE OF TAXPAYERS, WE ALL PAY INTO THE SYSTEM.

AND THAT I SEE THOSE THINGS ON SOME OF THE SOCIAL MEDIA FORUMS ABOUT LAMAR BEING TOP HEAVY, AND I'M VERY CONCERNED. I'M ONE OF THE SEVEN SITTING UP HERE, SO I'M VERY CONCERNED TOO.

LAST YEAR, MY MY CONCERNS WERE KIND OF AT EASE WHEN I BELIEVE IT WAS THE REPORT WE RECEIVED FROM THE WHITNEY PENN REP WHO SAID THE AVERAGE OR THE RECOMMENDATION FROM THE TEXAS EDUCATION ASSOCIATION IS TO HAVE 3 TO 5, 3 TO 6%, OR 3 TO 5% OF A DISTRICT'S BUDGET, THAT THAT SHOULD BE THE ONLY THING THAT THE CENTRAL ADMINISTRATION IS USING.

AND WE WERE ON THE LOW END OF 3% OF THAT, AND I WAS VERY HAPPY TO HEAR THAT.

AND I BELIEVE WE'RE STILL AT THAT. I DON'T WANT TO PUT WORDS IN YOUR MOUTH.

DO YOU KNOW THAT PERCENTAGE? WE CAN ASK HER NEXT.

LET'S GO BACK TO SLIDE. WHOOPS. I THINK I'M GOING THE WRONG WAY AGAIN.

HERE WE GO. 2.2. 4%. YEAH. 2.4%. SO 10.6 MILLION OUT OF 438 MILLION.

YEAH. SO EVERY TIME, THE EVERY TIME THE PUBLIC HEARS THAT DOCTOR EVANS HAS ADDED SOMEONE TO THE STAFF OF THIS BUILDING, THE CENTRAL ADMINISTRATION. THEY ALSO NEED TO KEEP IN MIND THAT WE'RE GROWING SO MANY STUDENTS, AND WE'RE GROWING SO MANY TEACHERS AND OTHER SUPPORT STAFF AROUND THE DISTRICT.

SO PERCENTAGE WISE, WE'RE NOT CRAZY WITH OUR CENTRAL ADMINISTRATION BUDGET.

AND IF ANYBODY DOESN'T AGREE WITH THAT OUT THERE, HELP ME SEE THAT IN A DIFFERENT LIGHT BECAUSE IT'S IT'S POSSIBLE I'M NOT SEEING SOMETHING, BUT I THINK THE NUMBERS ARE NOT LYING TO US. ALL RIGHT.

ALL RIGHT. ANY OTHER QUESTIONS FOR MISS LUDWIG? ALL RIGHT. MAY I HAVE A MOTION FOR THE BOARD OF TRUSTEES TO APPROVE THE ANNUAL COMPREHENSIVE FINANCIAL REPORT AND THE SINGLE AUDIT REPORT FOR THE 2023 2024 FISCAL YEAR AS PRESENTED. ALL RIGHT.

TRUSTEE KUBINEC MAKES THAT MOTION. DO WE HAVE A SECOND? SECRETARY WELCH MAKES THAT SECOND. ANY DISCUSSION? AND ONE OF THE THINGS WITH DISCUSSION PART, I WOULD SAY A LOT OF TIMES WE'RE SEEING, LIKE TRUSTEE SECRETARY WELCH POINTED OUT, AS WE'RE SEEING A LOT OF NEGATIVE AND THERE'S BEEN A LOT OF COMMENTS ABOUT, WELL, THEY'RE JUST DOING IT FOR THE MONEY.

DOING IT FOR THE MONEY. WE HAVE TO HAVE MONEY TO PAY PEOPLE.

WE HAVE TO HAVE MONEY TO EDUCATE STUDENTS. WE HAVE TO HAVE MONEY TO PAY THE WATER BILL, THE ELECTRICITY BILL.

WHEN CONSTRUCTION COSTS HAVE SKYROCKETED, EVERY SINGLE BOLT AND EVERY SINGLE SCREW THAT WE USE, EVERY SINGLE CONSUMABLE INSIDE A FLORAL DESIGN AND A CTE CLASS HAS TRIPLED IN PRICE.

IT TAKES MONEY. AND SO THANK YOU FOR TO WHITNEY PENN AND THE FINANCE TEAM THAT WE HAVE HERE.

THAT'S BEING VERY GOOD STEWARDS OF OUR TAXPAYER DOLLARS.

ANY OTHER DISCUSSION. COMMENTS. ALL RIGHT. WE WILL NOW CALL FOR THE VOTE.

ALL IN FAVOR, SAY AYE. AYE. NONE OPPOSED. THE MOTION CARRIES.

WE WILL NOW HAVE REPORTS AND PRESENTATIONS ON THE INFORMATIONAL ITEMS.

[12.A. Review of TEA Limited Scope Attendance Audit]

GOOD EVENING, MR. PRESIDENT. HONORABLE MEMBERS OF THE BOARD AND DOCTOR NEVINS.

WE'VE COME TO DISCUSS THE RESULTS OF THE 2021 2222 LIMITED SCOPE ATTENDANCE AUDIT.

JUST FOR SOME BACKGROUND. A LIMITED SCOPE OF AUDIT ARE CONDUCTED BY THE FINANCIAL COMPLIANCE DIVISION OF THE TEXAS EDUCATION AGENCY UNDER

[00:50:09]

ALL DISTRICTS ARE RANDOMLY CHOSEN TO PARTICIPATE IN A DESK AUDIT PROCESS AS DETERMINED BY THE AGENCY, AND TWO BETWEEN 2 AND 5 YEAR CYCLES. DISTRICTS THAT ARE CHOSEN TO RESPOND TO A SET OF PREDETERMINED TOPICS BASED ON STATEWIDE TRENDS, THE AGENCY NOTES IN THE REPORTING OF ATTENDANCE AND RELATED DATA.

LAMAR CISD WAS NOTIFIED THAT IT WOULD BE AUDITED FOR THE 2122 SCHOOL YEAR IN AUGUST OF 2023.

RESULTS OF THE AUDIT WERE MAILED TO THE SUPERINTENDENT ON NOVEMBER 22ND, 2024.

THERE WERE FIVE AREAS OF REVIEW IN THIS AUDIT.

THE FIRST ONE WERE STUDENTS THAT WERE REPORTED AS UNDER THE AGE OF FIVE ON SEPTEMBER 1ST AND ENROLLED IN KINDERGARTEN.

THE SECOND WAS STUDENTS REPORTED TO HAVE BEEN ENROLLED IN EARLY EDUCATION WITHOUT A SPECIAL EDUCATION INSTRUCTIONAL SETTING NUMBER THREE, WHERE STUDENTS REPORTED TO HAVE BEEN ENROLLED IN EARLY EDUCATION.

RECEIVING SPECIAL EDUCATION FOR SPEECH THERAPY ONLY.

NUMBER FOUR, WHERE STUDENTS REPORTED TO HAVE BEEN ENROLLED IN BILINGUAL ESL WITHOUT APPARENT CONSENT INDICATOR.

AND THE FIFTH ONE WAS STUDENTS THAT WERE ENROLLED IN PREGNANCY RELATED SERVICES.

DISTRICTS MUST CREATE A CORRECTIVE ACTION PLAN FOR FINDINGS NOTED, AND WILL HAVE FUNDS DEDUCTED FROM STATE AID PAYMENTS FOR ANY DEFICIENCIES THAT WERE NOTED. FINDING AREA ONE. IN 2122, THE DISTRICT ACCIDENTALLY ENROLLED A KINDERGARTEN STUDENT FOR SIX DAYS, WHOSE BIRTH DATE WAS AFTER SEPTEMBER 1ST.

STATE LAW DOES NOT ALLOW STATE FUNDING FOR ANY KINDERGARTEN STUDENT THAT IS NOT FIVE OR OLDER ON SEPTEMBER 1ST OF ANY GIVEN SCHOOL YEAR, CORRECTIVE ACTIONS HAVE BEEN TAKEN. ALL CAMPUS PERSONNEL INVOLVED IN THE REGISTRATION PROCESS RECEIVE TRAINING ON MINIMUM AGE REQUIREMENTS FOR REGISTERING STUDENTS. TRAINING OCCURRED IN MARCH AND JULY OF 2023 AND 2024, AND WILL CONTINUE ANNUALLY.

REVIEW OF BIRTH DATE DATA BY PERSONNEL IN MY OFFICE RA AND A IS CONDUCTED ON AN ANNUAL BASIS.

THIS IS EXPECTED TO COST THE DISTRICT $244. FINDINGS FOR AUDIT AREA NUMBER TWO. IN THE 2122 SCHOOL YEAR, THE DISTRICT REPORTED 76 EARLY EDUCATION STUDENTS WITHOUT A SPECIAL EDUCATION INSTRUCTIONAL SETTING CODE. 39 OF THE STUDENTS PARTICIPATED IN A PROGRAM CALLED PEGASUS, WHICH IS AN EMPLOYEE PRESCHOOL PROGRAM AND SHOULD HAVE BEEN CODED AS AN ELIGIBLE TO RECEIVE STATE ATTENDANCE FUNDING.

EMPLOYEE PARENTS INVOLVED WITH CHILDREN INVOLVED IN THIS PROGRAM PAID TUITION FOR STUDENT ENROLLMENT.

37 OF THE STUDENTS WERE SPECIAL EDUCATION, BUT DID NOT HAVE AN INSTRUCTIONAL SETTING CODE FOR THE ENTIRETY OF ATTENDANCE.

THEREFORE, STUDENTS WERE NOT ELIGIBLE TO TO RECEIVE FUNDING FOR THE DAYS THEY WERE NOT CODED CORRECTLY.

CORRECTIVE ACTIONS THAT HAVE BEEN TAKEN. WE'VE CHANGED ONGOING TRAINING OF PERSONNEL INVOLVED IN THE REGISTRATION OF PEGASUS STUDENTS STARTING WITH MARCH 2024. WE HAVE AN ADMINISTRATIVE REVIEW OF DATA BY BOTH RA AND A AND SPECIAL EDUCATION PERSONNEL TO ENSURE THAT ALL STUDENTS ARE CODED ACCORDING TO TA GUIDELINES FOR EARLY CHILDHOOD AND PRE-K EDUCATION, AS OUTLINED IN THE STUDENT ATTENDANCE COUNTING HANDBOOK.

CORRECTIVE ACTIONS THAT ARE PLANNED. CAMPUS REGISTRATION PERSONNEL WILL RECEIVE THE PEGASUS ROSTER FOR THE UPCOMING SCHOOL YEAR, ALONG WITH WRITTEN INSTRUCTIONS ON HOW TO ACCURATELY ENTER AND CODE STUDENTS IN SKYWARD FROM THE SPECIAL EDUCATION DEPARTMENT.

THE SPECIAL EDUCATION TEAM'S CLERK WILL CONDUCT A BIWEEKLY REVIEW OF EARLY EDUCATION STUDENTS REPORTED, WITH NO SPECIAL EDUCATION INSTRUCTIONAL SETTING REPORT THAT COMES FROM SKYWARD TO IDENTIFY ANY STUDENTS WHO ARE IMPROPERLY CODED AND WILL NOTIFY CAMPUSES TO MAKE THE NECESSARY CORRECTIONS. EXPECTED COST TO THE DISTRICT FOR THE STUDENTS IN PEGASUS.

[00:55:01]

BUT WE HAD ALREADY COLLECTED TUITION AND THE AMOUNT OF APPROXIMATELY $156,000.

WE ARE ALSO EXPECTED TO LOSE $197,298 IN SPECIAL EDUCATION FUNDING.

IN AUDIT AREA. NUMBER THREE, THE DISTRICT HAD REPORTED 16 EARLY EDUCATION STUDENTS AS SPEECH ONLY, BUT NOT DID NOT CHANGE THE ATTENDANCE CODE TO INDICATE THE STUDENTS WERE INELIGIBLE TO GENERATE FUNDING BECAUSE THEY DID NOT ATTEND CLASSES FOR THE MINIMUM AMOUNT OF TIME PER DAY. CORRECTIVE ACTIONS THAT HAVE ALREADY BEEN TAKEN, AND ADMINISTRATIVE REVIEW OF DATA BY BOTH THE R, A AND A AND SPECIAL EDUCATION PERSONNEL WILL ENSURE THAT ALL STUDENTS ARE CODED ACCORDING TO THE TAS GUIDELINES FOR EARLY CHILDHOOD, AS OUTLINED IN THE STUDENT ATTENDANCE ACCOUNTING HANDBOOK.

CORRECTIVE ACTIONS THAT ARE PLANNED. THE SPECIAL ED TEAMS WILL CONDUCT A BIWEEKLY REVIEW BY CAMPUS TO IDENTIFY ANY EARLY EDUCATION STUDENTS WITH SPEECH IMPAIRMENT ONLY, AND THEN CAMPUSES WILL BE NOTIFIED TO MAKE THE NECESSARY CHANGES IN AVERAGE AVERAGE DAILY ATTENDANCE. CODING. THE EXPECTED COST TO THE DISTRICT FOR THIS AREA IS $78,205.

AUDIT AREA NUMBER FOUR AND THE 2122 SCHOOL YEAR.

THE DISTRICT REPORTED THREE BILINGUAL ESL STUDENTS AS ELIGIBLE TO RECEIVE SERVICES WITHOUT PARENT CONSENT.

THEREFORE, WE WERE NOT ENTITLED TO ADDITIONAL FUNDING GENERATED BY THE BILINGUAL ESL PROGRAM.

SINCE 2024, THE DEPARTMENT OF MULTILINGUAL EDUCATION, HAS INSTITUTED MONTHLY TRAINING OF CAMPUS BILINGUAL PERSONNEL TO CORRECTLY IDENTIFY PARENT DENIALS AND HOME LANGUAGE SURVEYS, AND SUPPORT FOR CORRECT CODING IN SKYWARD.

ACTIONS THAT ARE PLANNED STARTING WITH THE 2526 SCHOOL YEAR.

THE DEPARTMENT OF MULTILINGUAL EDUCATION WILL CONDUCT OPEN OFFICE HOURS DURING THE FIRST 20 DAYS OF SCHOOL AND BEFORE SNAPSHOT TO REVIEW THE ACCURACY OF DEPARTMENT DATA. THE EXPECTED COST IN THIS AREA IS $72.

FINALLY, AN AUDIT AREA NUMBER FIVE DOCUMENTATION FOR STUDENTS IN PREGNANCY RELATED SERVICES WAS INCONSISTENT OR INCOMPLETE FOR THREE STUDENTS. ONE STUDENT WITH SPECIAL EDUCATION AND RECEIVED COMPENSATORY EDUCATION.

HOME INSTRUCTION WITHOUT THE INSTRUCTIONAL SETTING BEING CHANGED TO HOMEBOUND.

TWO. STUDENTS HAD INSUFFICIENT DOCUMENTATION TO PROVE TO PROVE CAREER AND TECHNICAL EDUCATION CONTACT HOURS WHILE ON THE HOMEBOUND INSTRUCTION. THE CORRECTIVE ACTIONS THAT ARE ALREADY IN PROCESS INCLUDE A REVISION TO THE CONTACT HOUR COLLECTION PROCESS TO ENSURE THAT CONTACT HOURS CAN BE PROPERLY DOCUMENTED IN AREA WHERE IN AREAS WHERE CAREER AND TECHNICAL EDUCATION SERVICES CANNOT BE PROVIDED.

ENSURING THAT CODING IS CHANGED AT THAT TIME TO ENSURE THE DISTRICT DOES NOT EARN EARN INELIGIBLE FUNDING.

SPECIAL EDUCATION COMPLIANCE PERSONNEL WILL REVIEW INSTRUCTIONAL SETTINGS FOR SPECIAL ED STUDENTS RECEIVING CE HI HOMEBOUND SERVICES.

THE ANTICIPATED COST TO THE DISTRICT AND IN ATTENDANCE, AND SPECIAL ED IS $998.40 $3 FOR CAREER AND TECHNICAL. ED FUNDING. THE TOTAL REDUCTIONS INCLUDE $375,446 THAT INCLUDES THE TIER TWO. EQUALIZED FUNDING GT AND OTHER SCHOOL SAFETY ADJUSTMENTS.

SPECIAL ED FUNDS. SOLELY 56,670. BILINGUAL ESL FUNDS $72.

CAREER AND TECHNICAL ED FUNDS $43, FOR A TOTAL EXPECTED REDUCTION OF $432,231. HOWEVER, WITH THE $156,000 THAT WAS COLLECTED IN TUITION, THE NEGATIVE IMPACT IS EXPECTED TO BE $276,231.

[01:00:09]

AT THAT TIME, WE HAD SIGNIFICANT EMPLOYEE TURNOVER AT THE CAMPUS ALL THE WAY THROUGH TO THE DISTRICT LEVEL.

IT WAS DURING THE TIME OF, AS MANY OF YOU REMEMBER, THE GREAT RESIGNATION.

AND BECAUSE OF THE EMPLOYEE TURNOVER, OUR TRAINING PROTOCOLS DID NOT CATCH UP UNTIL THE WITH THE NEW PERSONNEL UNTIL THE 2223 SCHOOL YEAR. OTHER PREVENTIVE MEASURES WE'VE TAKEN IN THE SUMMER OF 2023, WE MOVED A RECENTLY VACATED ASSESSMENT DATA TECHNICIAN POSITION TO A DISTRICT WIDE ATTENDANCE CLERK WHO NOW MONITORS ATTENDANCE ON A DAILY BASIS AND HELPS CAMPUSES ENSURE CORRECTIONS.

IN THE SUMMER OF 2024, WE CREATED A COORDINATOR POSITION FOR REGISTRATION.

AND ATTENDANCE TO WORK WITH THE TEAMS COORDINATOR AND OVERSEE.

OVERSEE. TRAINING AND COMPLIANCE PROCESSES SYSTEM WIDE TO HELP US PREPARE FOR FUTURE AUDITS.

WE'VE ALSO REVISED TRAINING AND HAVE GREATER DATA OVERSIGHT SINCE 2023.

WE ARE LOOKING AT A LONG TERM SOLUTION OF CREATING A CENTRALIZED ATTENDANCE AND REGISTRATION TEAM TO TAKE THE DATA ENTRY TASKS OFF OF THE ELEMENTARY AND JUNIOR HIGH CAMPUSES.

CURRENTLY, THOSE TASKS ARE HANDLED BY CAMPUS SECRETARIES OR CLERKS AS AN ADDITIONAL DUTY ON TOP OF THEIR NORMAL JOB DUTIES. PERSONNEL FOR THE PROPOSED TEAM WOULD BE ABSORBED FROM CAMPUS PERSONNEL THROUGH ATTRITION JUST.

THUS LEAVING A MINIMAL FINANCIAL IMPACT. AND OUR CURRENT COORDINATOR FOR REGISTRATION AND ATTENDANCE WOULD OVERSEE THAT GROUP.

IN OTHER WORDS, REGISTRATION AND ATTENDANCE WOULD SHRINK FROM 50 INDIVIDUALS WHO DO THIS AS AN EXTRA DUTY, DOWN TO SEVEN DEDICATED CLERKS, ONE FOR EACH TRACK.

WE FEEL THIS WILL IMPROVE DATA ACCURACY, IMPROVE THE EFFICACY OF TRAINING, AND HELP WITH DEEPER LEVELS OF UNDERSTANDING.

CENTRALIZED DOCUMENTATION COLLECTION FOR PARENT NOTES AND OTHER CRITICAL DOCUMENTS THAT MUST BE RETAINED FOR FIVE OR MORE YEARS.

HELP INSULATE THE DISTRICT FROM TURNOVER SHOCK AND HELP PREVENT AUDIT FAILURES IN THE FUTURE.

THIS IDEA IS MODELED AFTER MODELS OR PROCEDURES THAT ARE CURRENTLY BEING DONE BY KATY ISD AND NEW CANEY ISD. QUESTIONS AND DISCUSSION.

MR. MOORE, IS IT ACCURATE TO SAY THAT WE OWE OVER $400,000 BECAUSE OF CODING ERRORS? YES, SIR. CAN YOU GIVE ME THAT NUMBER AGAIN? EXACTLY.

YES. I KNOW IT'S NOT A NET. THAT'S BECAUSE OF THE TUITION RECEIVED FOR 432 231.

OKAY, SO BASICALLY, IT'S CODING ERRORS. DO WE ACTUALLY WRITE A CHECK TO TI FOR THAT AMOUNT, OR DO THEY DEDUCT IT FROM FUTURE MONIES THEY GIVE US.

THEY DEDUCT IT FROM AID THAT THEY GIVE US. THAT'S IN THE PIPELINE.

GOTCHA. THANK YOU. I GUESS AS LONG AS I'VE BEEN ON THIS BOARD, I'VE NEVER HAD A REPORT LIKE THIS, WHICH. OKAY, YOU AND I ARE BOTH LOOKING AT EACH OTHER.

YES, BUT I KNOW THINGS GO ON BECAUSE WHEN I WAS ON THE OTHER SIDE, WE TEACHERS WOULD SOMETIMES FIND IT BEFORE SCHOOL STARTED GOING.

HEY, THIS CHILD'S IN THE WRONG PLACE. AND BECAUSE WE GO THROUGH FILES.

BUT I WAS GOING TO MAKE THE COMMENT, WE DO OPEN SO MANY SCHOOLS.

WE DO HAVE PEOPLE MOVING FROM SCHOOL TO SCHOOL.

AND I'M GLAD TO SEE THAT WE'RE GOING TO TAKE SOME OF THIS DUTY AWAY FROM THE CLERKS AND THE FRONT OFFICE, BECAUSE THEY'RE TRYING TO HANDLE SO MUCH. I CAN SEE WHERE A CODING ERROR, BUT HAVE WE HAD THIS MUCH CODING ERROR IN THE PAST, AND IT JUST WASN'T PRESENTED TO US AS A BOARD? NOT TO MY KNOWLEDGE. JILL. HAVE WE EVER HAD SOMETHING LIKE THIS TO THIS EXTENT? NOT THAT I CAN RECALL. EVERY YEAR WE HAVE NOT.

[01:05:01]

ATTENDANCE AUDITS. BUT SOMETIME THERE. PLUS ADJUSTMENTS AS WELL.

SOMETIME WE GET MONEY, ADDITIONAL FUNDS, AND I CAN SEE WHERE SOME OF THIS WOULD FALL THROUGH THE CRACKS.

ESPECIALLY IF SOMEONE DOESN'T UNDERSTAND A PEGASUS CHILD IS A CHILD OF AN EMPLOYEE PAYING A TUITION IF THEY'RE NEW TO THE DISTRICT AND WORKING IN THAT POSITION.

SO I APPRECIATE THAT WE'RE TAKING STEPS TO MAYBE ALLEVIATE THAT HAPPENING AGAIN.

BUT THIS IS KIND OF AN EYE OPENING SITUATION THAT WE CAN BE LOSING MONEY BECAUSE OF NO FAULT BUT HUMAN ERROR.

THANK YOU. AND LACK OF TRAINING. I THINK THAT'S IMPORTANT TO KEEP THAT CONSISTENT WHEN YOU HAVE NEW EMPLOYEES.

I MEAN, THIS SHOULD JUST BE A BASELINE. IS IT TYPICAL FOR THEM TO COME IN AND SAY, WE'RE GOING TO AUDIT YOU FOR THREE YEARS BACK? I MEAN, LIKE, HOW FAR BACK CAN THEY GO OR WOULD THEY GO? THEY CAN GO. WE'RE REQUIRED TO HOLD RECORDS FOR ATTENDANCE FOR FIVE YEARS.

OKAY. SO THEY CAN GO BACK FIVE YEARS. THEY COULD DO IT BACK AS FAR AS FIVE YEARS.

IS THAT TYPICAL? NO. IT'S USUALLY TWO TO. IT'S USUALLY 2 TO 3 YEAR CYCLES.

BUT WITH THE WITH THE PANDEMIC, THEY'RE OFF SCHEDULE.

SO THIS THAT'S ONE OF THE REASONS WHY WE WERE SEEING THIS PROBABLY A YEAR LATER THAN WE WOULD SEE MOST AUDITS.

SO I GUESS MY QUESTION IS, HAVE WE OURSELVES, SINCE WE'VE SEEN THIS GONE TO 22, 23, 23, 20 TO SEE IF WE'VE MADE ANYTHING THAT WE CAN CATCH NOW? YES, WE'VE ALREADY WE'VE ALREADY DONE SOME INTERNAL CONTROLS PROCESSES TO MAKE SURE THAT TO TAKE A LOOK AT WHERE WE WERE AND TO MAKE SURE THAT WE'RE PREPARED FOR THE FUTURE, WE DON'T ANTICIPATE ANYTHING ELSE WITHIN THE PAST THREE YEARS.

OKAY. AND WE DEFINITELY KNOW THAT WE HAVE MORE SUBSTANTIAL CONTROLS WITHIN THE PAST TWO YEARS.

OKAY. THANK YOU. CAN YOU GO BACK TO THAT 432 SLIDE.

THE 432,000. YEAH. YES, SIR. SO THEN THAT. OKAY, THAT WAS THAT ORANGE LINE, THE TUITION COLLECTED.

SO TECHNICALLY IT'S 276 IS WHAT THEY'RE THEY'RE GOING TO DEDUCT THE 432.

BUT THAT 165 IS ALREADY CREDITED. THE 156 IS IS MONEY THAT WE TOOK IN TUITION.

OKAY. THANK YOU. WE CAN COVER THAT COST. RIGHT.

THE CRITERIA THAT THEY CHOSE IS THAT, LIKE, THEY CHOSE FIVE DIFFERENT AREAS.

IS THERE MORE OR LESS LIKE NEXT TIME THEY AUDIT? THEY COULD AUDIT ON DIFFERENT WHATEVER THEY. THAT'S AN INTERESTING QUESTION.

WHENEVER THEY PREPARE FOR AN AUDIT. USUALLY THE DIRECTOR THE DIRECTOR OF DATA QUALITY AT TI WILL LOOK AT TRENDS IN STATE WIDE DATA. OKAY. AND THEY WILL CHOOSE BETWEEN 5 AND 10 DIFFERENT PARTICULAR AREAS THAT THEY WILL AUDIT DISTRICTS ON FOR THAT CYCLE.

NOT ALL DISTRICTS GET CHOSEN BUT THEY WILL CHOOSE.

THEY'LL CHOOSE A REPRESENTATIVE SAMPLE OF DISTRICTS IN ORDER TO CONDUCT THAT AUDIT.

AND IT'S REALLY NOT ONLY TO HELP US IMPROVE, BUT IT'S ALSO TO HELP THEM IMPROVE AS WELL.

GOTCHA. THANK YOU. I THINK SOMETHING WE CAN NOTE IS THAT, LIKE A LOT OF TIMES WE HEAR US ACROSS THE BOARD AND IN THIS ROOM HERE. A LOT OF LIKE YOU'RE ASKING TOO MUCH DATA.

WE ALWAYS TRACK DATA. WE ALWAYS DO THAT. I THINK THIS WILL.

IT PROVES THAT WE HAVE TO DO THAT BECAUSE THE STATE REQUIRES IT OF US.

AND SO IT'S UNFORTUNATE, BUT IT IS FORTUNATE AT THE SAME TIME THAT, LIKE, YOU KNOW, WHAT GETS MEASURED GETS DONE.

BUT THE I KNOW THE EXTREME AMOUNT OF PRESSURE THAT IS PUT ON OUR STAFF BY SAYING, MAKE SURE THESE NUMBERS AND THESE FORMS AND WHETHER IT'S OUR SPED FUNDING AND ALL THESE DIFFERENT THINGS HAVE TO BE COMPLETED.

BUT THIS IS PROOF THAT WE'RE HAVING TO REMIT 432,000 BACK TO THE STATE BECAUSE WE MISSED SOME THINGS.

SO WE'RE FULLY AWARE THAT WE ASK A LOT OF OUR STAFF AND ALL OF OUR ALL OF OUR TEAMMATES AND TEAM MEMBERS TO TO TRACK EVERY SINGLE THING.

BUT I MEAN, YEAH, SO I WISH IT COULD BE LESS SO.

TRUSTEES, IN 2021 WHEN I CAME, I DID MY 100 DAY PLAN.

I PRESENTED TO THE BOARD AT THAT TIME A FIVE YEAR PLAN ON AUDITING OUR MAJOR FUNCTIONS IN THE DISTRICT.

AND SO I DID A REVIEW OF THAT. AND THEN I LOOKED AT WHICH ONE I GUESS HAS THE MOST MONEY ATTACHED TO IT.

AND SO AT THAT POINT IN TIME, WE HAD ABOUT $1 BILLION, $1 BILLION IN BOND FUNDS.

[01:10:04]

AND SO, YOU KNOW, WE JUST FINISHED OUR SPECIAL ED AUDIT. AND SO THIS WAS THE LAST AUDIT.

AND I JUST HAPPENED TO BEAT ME TO IT. BUT THIS IS THE LAST AUDIT THAT I WAS GOING TO ENGAGE IN ABOUT OUR SYSTEMS AND PROCESSES AND OUR TEAMS CODING.

AND THE REASON ANOTHER REASON WHY THAT GAVE ME CONFIDENCE IN THAT IS THAT WHEN MR. MOORE SUBMITS OUR TEAM'S DATA EVERY YEAR, HE CLEARS UP ALL OF OUR FATAL ERRORS. YOU KNOW, AN ERROR, YOU KNOW, FATAL ERRORS IS SOMETHING THAT THEY WILL NOT THEY WILL NOT TAKE.

RIGHT. AND SO YOU HAVE TO MAKE SURE THAT'S CLEAN AND CLEANED UP. AND SO I HAVE A LOT OF FAITH IN MR. MOORE AND HIS DEPARTMENT. AND SO IN SEEING THAT MY FIRST YEAR HERE THAT WE DIDN'T HAVE A LOT. DID WE HAVE ANY FATAL ERRORS IN WHAT WE HAD? I THINK WE HAD LIKE 12. THEY'VE BEEN BACK AND FIXED THE CODES AND CHANGED IT.

AND SO I SAID, WELL, WE CAN MOVE THAT BACK TO THE END BECAUSE WE HAVE SOME PRETTY GOOD SYSTEMS IN PLACE. AND SO I STILL HAVE CONFIDENCE.

AND SO YOU CAN SEE THAT HE'S ALREADY TAKING THE STEPS TO HAVE SOME CORRECTIVE ACTION.

AND SO AS WE CONTINUE TO MOVE FORWARD, I'LL PRESENT TO THE BOARD THE NEXT AUDITS THAT WE'LL DO INTERNALLY TO MAKE SURE THAT WE HAVE OUR OWN GOOD SYSTEMS AND CONTROL SYSTEMS AND PROCESSES IN STEP BEFORE THE AGENCY COMES IN.

OKAY. THANK YOU FOR YOUR TIME. OKAY. NEXT BOARD WE WILL HAVE

[12.B. Demographic update]

MISTER BOB TEMPLETON, AS I WAS GOING TO SAY, WOULD NORMALLY DO THIS, BUT BECAUSE WE HAVE TO POSTPONE THE MEETING.

HE HAS SOME OTHER SCHOOL DISTRICTS HE HAD TO ATTEND TO.

AND SO DOCTOR MAXWELL WILL PRESENT OUR DEMOGRAPHIC REPORT FOR THE NEXT QUARTER.

GOOD EVENING, BOARD MEMBERS. DOCTOR NIVENS, AND I'M HERE TO PRESENT THE Q3 DATA FOR OUR DEMOGRAPHICS REPORT.

AND SO ONE OF THE FIRST SLIDES THAT WE'LL START WITH IS JUST LOOKING AT THE UNEMPLOYMENT RATES IN OUR AREA.

THEY ARE HOVERING AROUND 4.1 TO 4.5% IN THE AREA.

IT IS DEFINITELY IN THE AREA OF WHAT WAS OCCURRING PRIOR TO THE COVID PANDEMIC.

THE REASON THE DEMOGRAPHERS LOOKS AT THIS INFORMATION IS TRULY TO SEE, OKAY, WHAT IS THE HEALTH OF THE ECONOMY? HOW MANY PEOPLE ARE LOOKING AT MOVING IN WHO HAVE JOBS, THOSE TYPES OF THINGS? IT GIVES THEM AN INSIGHT OF THE PURCHASING OF NEW HOMES, ESPECIALLY IN OUR AREA.

THE NEXT THING THAT WE HAVE IS REALLY THIS LINE GRAPH SHOWING THE ANNUAL STARTS OF HOUSING UNITS AND THE ANNUAL CLOSING RATES OF HOUSING UNITS.

AS YOU'LL SEE, THOSE TWO METRICS HAVE COME TOGETHER FAIRLY CLOSELY.

THERE ARE ONLY 84 UNITS OFF OF EACH OTHER OF OPENING OF THE UNITS AND THEN CLOSING OF SELLING OF THOSE HOMES.

ONE OF THE KEY METRICS I DO WANT YOU TO LOOK AT, THOUGH, IS IN THAT BOX IN THE UPPER LEFT HAND CORNER, ESPECIALLY THE YEAR OVER YEAR FOR STARTS, IT HAS INCREASED 13% YEAR OVER YEAR FOR HOMES IN LCISD.

FOR CLOSINGS, IT'S UP 9% YEAR OVER YEAR. AND SO BASICALLY WHAT THAT MEANS, SHOCKINGLY, WE STILL HAVE MORE PEOPLE MOVING TO OUR AREA.

THAT'S THE BIG TAKEAWAY FROM THAT SLIDE. AND THEN WHEN WE START COMPARING LAMAR CISD TO SURROUNDING DISTRICTS, WE ARE NUMBER ONE OR NUMBER TWO IN MANY OF THESE CATEGORIES.

WE'RE NUMBER ONE IN ANNUAL STARTS, NUMBER ONE IN ANNUAL CLOSINGS, NUMBER ONE IN INVENTORY, NUMBER TWO IN VACANT DEVELOPED LOTS, AND NUMBER TWO IN FUTURE SITES.

SO WHAT THIS IS TELLING US IS WE HAVE GROWTH THAT IS HERE AND HYPER GROWTH THAT WILL CONTINUE INTO THE FUTURE.

ANOTHER WAY TO LOOK AT THIS IS SHOWING THAT ON A BAR GRAPH, BASICALLY THE CLOSINGS AND THE STARTS IN OUR AREA.

YOU'LL NOTICE THAT FOR QUARTER FOUR, WE'RE STILL WAITING ON THAT DATA FROM TALKING WITH MR. TEMPLETON AT ZONDA. HE TRULY THINKS THAT FOR THE ENTIRE 2024 YEAR, WE'RE GOING TO HAVE NUMBERS THAT ARE CLOSELY ALIGNED TO MORE OF IN BETWEEN 2020 2021, LOOKING AT APPROXIMATELY 4500 POSSIBLE OF THOSE STARTS AND THEN AROUND 44,500 AGAIN OF CLOSINGS. SO WE'RE GETTING BACK TO THAT HIGH LEVELS THAT WE HAD RIGHT AFTER THE PANDEMIC IN LAMAR.

SEE ISD. HERE'S A BREAKDOWN OF THOSE STARTS, THOSE CLOSINGS, THE UNDER CONSTRUCTION THE INVENTORY BY ELEMENTARY ZONE.

THE YELLOW BOXES ARE THE HIGHEST IN THE AREA.

FOR EACH OF THOSE CATEGORIES. GREEN IS THE SECOND HIGHEST.

AND THAT RED COLOR I'M NOT GREAT WITH COLORS, BUT I THINK THAT'S RED.

RED IS THIRD IN LINE IN THOSE AREAS. WHAT YOU'LL SEE IS MUCH OF THE GROWTH IN THE HIGHEST AREAS ARE IN OUR STILL IN OUR NORTHERN PART OF OUR DISTRICT.

KEEP IN MIND, THOUGH, THIS DATA DOESN'T SHOW THE TWO NEW CAMPUSES FOR ELEMENTARIES THAT WILL BE COMING ONLINE IN THAT AREA NEXT YEAR, AS WELL AS SOME FUTURE SITES THAT ARE GOING TO BE GOING UP.

ONE OF THE POINTS I DO WANT TO POINT OUT, THOUGH, IS IN THE BOTTOM RIGHT HAND CORNER FOR VELAZQUEZ FUTURE SITES THAT 15,723, THAT IS AUSTIN POINT AND THAT IS. I'LL GET INTO A LITTLE BIT MORE DETAIL LATER IN THE PRESENTATION.

[01:15:04]

THERE ARE 33 SUBDIVISIONS OF VARIOUS STAGES OF PLANNING, AND THE GROUNDWORK IS UNDERWAY FOR MORE THAN 5000 LOTS WITHIN 18 SUBDIVISIONS.

AND SO YOU'LL SEE THAT IT'S NOT JUST PLANNING FOR THE NORTHERN PART OF OUR DISTRICT.

THIS IS PLANNING AND USING THIS DATA FOR OUR ENTIRE DISTRICT.

SO JUMPING INTO SHOWING YOU SOME SPECIFICS OF SOME OF THESE SITES THAT ARE HAPPENING AND OCCURRING, THIS IS IN THE CARTER ELEMENTARY AREA. THIS IS STONE CREEK ESTATES.

THERE'S 126 TOTAL LOTS, 145 FUTURE LOTS. AND YOU'LL SEE THAT THERE ARE ALREADY 685 OCCUPIED HOMES.

WHAT'S INTERESTING IN THIS AREA IS THE STUDENT YIELD FOR SINGLE FAMILY HOMES.

THE NATIONAL AVERAGE IS 0.55 STUDENTS PER HOME.

IN THIS AREA IT HAPPENS TO BE 0.89, WHICH IS JUST HIGH.

IT'S THINGS THAT WE THAT BOB HAS KIND OF GIVEN US MORE INFORMATION ABOUT TO HELP US WITH THAT PLANNING.

THE NEXT ONE WE HAVE IS CAMERON WEST, WHICH IS CURRENTLY IN CAMERON ELEMENTARY ZONE FOR THIS YEAR, BUT WILL BE IN HAGOOD ZONE FOR 2526 3597. TOTAL LOTS 2291.

FUTURE LOTS. AND WITH THIS ONE, THE YIELD PER HOME IS AROUND 0.578.

SO MORE CLOSELY TO THE NATIONAL AVERAGE. WHEN WE SEE THE HOMES COMING IN AND THE FAMILIES COMING IN.

MOVING INTO CAMERON WEST. THIS IS IN THE MORGAN ELEMENTARY AREA, TWO SUBDIVISIONS OF PECAN RIDGE AND FULCHER LAKES. PECAN RIDGE HAS 793 TOTAL LOTS, 310 WHICH ARE FUTURE, AND THERE ARE ALREADY 209 HOMES THAT ARE OCCUPIED WITH A 0.62 OR 0.63% YIELD RATE FOR STUDENTS. FULCHER LAKES, THOUGH, HAS 1399 TOTAL LOTS, 730 OF THOSE ARE FUTURE, AND 139 OF THOSE HOMES ARE CURRENTLY OCCUPIED AND THEIR STUDENT YIELD IS 0.474.

WHAT YOU'LL SEE IS THAT THERE IS SOME BUILDING THAT YOU CAN SEE ON THE EASTERN SIDE OF PECAN RIDGE.

THAT IS A DEL WEBB AGE RESTRICTED COMMUNITY. SO WE DID MONITOR THAT.

BUT STUDENTS ARE NOT GOING TO BE LIVING THERE.

AND THE NEXT ONE IS IN THE BOWIE ELEMENTARY AREA OF HELAMAN RANCH, 666 TOTAL LOTS, WITH SECTION ONE HAVING 98 LOTS, AND THE GROUNDWORK IS NEARING COMPLETION. THE REMAINING TWO, THREE AND FOUR SECTIONS OF 265 LOTS, AND THEY ARE ALREADY STARTING ON THE GROUNDWORK THERE.

AND WE'RE LOOKING AT HOMES IN THIS YEAR WHERE THEY'LL START SELLING AND CLOSING HOMES THIS YEAR IN THAT AREA.

THE PRESERVE AT ROSENBERG, WHICH IS IN MEYER ELEMENTARY'S ZONE 551 TOTAL LOTS, WITH THE FIRST SECTION BEING 124.

AND AGAIN, THIS ONE IS LOOKING AT SELLING HOMES AND CLOSING ON HOMES IN THE SPRING OF 2025, WHICH IS JUST A COUPLE MONTHS AWAY. AND A VERY LARGE AREA THAT YOU'VE PROBABLY ALL BEEN AWARE OF IS AUSTIN POINT, WHICH IS IN THE VELASQUEZ ELEMENTARY AREA. 10,000 SINGLE FAMILY HOMES ARE PLANNED.

FAMILY HOME LOTS ARE PLANNED THERE. 4000 TOTAL MULTIFAMILY UNITS ARE PLANNED.

PHASE ONE IS 420 LOTS AND THE GROUNDWORK HAS ALREADY BEGUN IN THAT AREA.

AS YOU CAN SEE, I BELIEVE THIS IS A 3 OR 4 PHASE DEVELOPMENT, AND WE'RE EXPECTING 300 TO 500 HOMES PER YEAR AS THE ACTIVITY INCREASES.

ANOTHER SITE THAT WE'RE ALSO LOOKING AT IS FOSTER FARMS, WHICH IS IN THE BENTLEY AND HUGGINS AREA, APPROXIMATELY WHERE WHAT BOB FROMSON SAYS IS THEY'RE LOOKING AT AROUND 6500 TOTAL LOTS WITH 1300 MULTIFAMILY POTENTIAL IN THE AREA AS WELL.

AND SO THIS IS ONE THAT THEY'RE KEEPING AN EYE ON AND WANTING TO MAKE SURE THAT THEY'RE AHEAD OF AND INFORMING THE DISTRICT SO WE CAN MAKE THOSE DECISIONS AS THAT IS NEW POSSIBLE DEVELOPMENT IN THAT AREA. SO THEN MOVING TO MULTIFAMILY UNITS.

THIS IS SOME DATA THAT SHOWS IN THE HOUSTON AREA RENTAL PROPERTIES AND LEASE PROPERTIES.

ONE OF THE THINGS THAT THE BAR GRAPH SHOWS IS THE DECREASE IN OCCUPANCY.

OCCUPANCY RATES IN THESE MULTIFAMILY UNITS. IT'S A DECREASE ALMOST STEADILY.

BUT WHAT'S INTERESTING IS YOU START SEEING THAT THE COST OF RENT IS ACTUALLY INCREASING AT THE SAME TIME.

ONE OF THE THINGS THAT MR. TEMPLETON FROM ZONDA HAS MENTIONED IS YOU'LL SEE THE LITTLE DOWNWARD AT THE END OF THOSE LINE GRAPHS, SHOWING THAT RENTAL PROPERTIES MAY BE STARTING TO ACTUALLY DECREASE THE RENT IN THE AREA TO TRY TO ELICIT MORE PEOPLE TO MOVE IN.

ALSO, WHEN YOU LOOK AT THE TABLE ON THE LEFT HAND SIDE, THE PERCENT OF THESE UNITS THAT ARE OFFERING CONCESSIONS OR HELPING WITH THE RENT NUMBERS

[01:20:04]

SO WE ARE SEEING SOME OF THESE DEVELOPMENTS ATTEMPT TO ATTRACT MORE PEOPLE TO LIVE IN THOSE AREAS.

IN THE NEXT FEW SLIDES, I'LL BE TALKING ABOUT THESE MULTIFAMILY DEVELOPMENTS BY AREAS OF OUR DISTRICT.

SO WE'LL START WITH THE NORTHERN PART OF OUR DISTRICT, WHERE THERE ARE MORE THAN 300 RENTAL UNITS THAT ARE UNDER CONSTRUCTION.

ONE OF THE INTERESTING THINGS THAT WE'RE SEEING NOW IS BUILD TO LEASE AREAS, HOMES, SINGLE FAMILY HOMES BUILT TO LEASE, AND THAT LITTLE PURPLE AREA JUST NORTH OF 1093, THAT IS GOING TO BE A BUILD TO LEASE HOMES OF SINGLE FAMILY HOMES.

I'LL TALK A LITTLE BIT MORE OF THIS AREA IN A FUTURE SLIDE.

AND THEN THERE'S ALSO 700 FUTURE APARTMENTS IN VARIOUS STAGES ACROSS THE NORTHERN PART OF OUR DISTRICT.

IN THE NORTHEAST. YOU'LL SEE THAT WE HAVE A COUPLE AREAS OF 117 SINGLE FAMILY RENTAL UNITS.

AGAIN, 300 FUTURE APARTMENTS AND NEARLY 900 MULTIFAMILY UNITS HAVE BEEN CONSTRUCTED IN THIS SECTOR IN JUST THE NEAR PAST.

THE MAJORITY OF THIS AREA IS CURRENTLY ZONED TO MCNEIL ELEMENTARY.

CAN I ASK YOU A QUICK QUESTION? WHAT'S THE DIFFERENCE BETWEEN MULTIFAMILY UNITS AND APARTMENTS? THEY'RE BASICALLY THE SAME THING. IT'S INTERCHANGEABLE OF THOSE TERMS. IN THE CENTRAL AREA, WHAT WE'RE SEEING IS MOBILE HOME DEVELOPMENT BEING OCCURRING IN OUR AREA.

WITH 100 MOBILE HOME UNITS UNDER CONSTRUCTION IN THE CENTRAL PART OF OUR DISTRICT.

ALSO, THEN THERE ARE 5850 FUTURE MULTIFAMILY SITES IN THIS AREA, INCLUDING 500 SINGLE FAMILY RENTAL UNITS.

ONE OF THE THINGS IN A FUTURE SLIDE I'LL SHOW YOU TOO, IS THE RETURN RATE OF STUDENTS ON MOBILE HOMES IS ACTUALLY THE HIGHEST COMPARATIVE TO ANY OTHER HOUSING UNIT IN LCISD. IT'S JUST SOMETHING THAT MR. TEMPLETON MENTIONED TO US, BUT WE'LL KEEP AN EYE ON.

BUT IT WAS VERY INTERESTING THAT IT YIELDED THE HIGHEST LEVEL OF STUDENTS.

SO JUMPING INTO SOME OF THESE AREAS, WE THESE ARE IN THE HUGGINS AND RANDALL ELEMENTARY SCHOOL AREAS.

CANVAS ON FOUNDERS HILL, THAT IS THE ONE THAT I'M TALKING ABOUT THAT HAS THE LEAST OPTIONS FOR SINGLE FAMILY HOMES, 153 UNITS. WE'RE LOOKING AT THAT TO BEGIN SOMETIME QUARTER FOUR, WHICH WAS LAST COUPLE OF MONTHS.

WE'RE SEEING SOME OF THE FAMILIES MOVE IN. ALSO.

FULCHER LAKES IS THE APARTMENT UNITS OF ABOUT 330.

IT'S RIGHT NOW. TIMING ON THIS HASN'T REALLY BEEN DEFINED, BUT WE'RE KEEPING AN EYE ON IT.

CAMPBELL RIDGE AT CROSS CREEK RANCH, 312 APARTMENT UNITS UNDER CONSTRUCTION.

LOOKING AT THAT IN THE EARLY PART OF THIS CURRENT YEAR.

AND THEN ALEXIS FULCHER, 150 FUTURE APARTMENT UNITS.

CONSTRUCTION IS EXPECTED TO BEGIN VERY SOON. THE RICHMOND COMMUNITY ESTATES THIS IS IN WILLIAMS ELEMENTARY'S AREA.

THIS IS A MOBILE HOME UNIT WHERE THEY'RE LOOKING AT 100 MOBILE HOME SITES.

CURRENTLY, 75% OF THE SITES ARE OCCUPIED AND THEN FINAL SITES ARE STILL BEING BECOMING AVAILABLE.

AND WE'RE MONITORING THE MOVE IN AREA AREA AS HOW MANY PEOPLE ARE COMING IN TO OUR MOBILE HOMES? THE LIGHTHAVEN AT DISTRICT WEST. THIS IS IN MCNEAL ELEMENTARY.

117 SINGLE FAMILY RENTAL UNITS. ALL UNITS ARE CURRENTLY UNDER CONSTRUCTION.

AND WE'RE LOOKING AT MOVING AND HAPPENING EARLY THIS YEAR.

SO THIS IS THE SLIDE THAT I MENTIONED PREVIOUSLY.

IS THAT FOR OUR DISTRICT IN ALL OF OUR HOMES, WHEN WE LOOK AT IT, THE YIELD FOR STUDENTS IS AROUND 0.231.

SO THAT MEANS FOR EVERY UNIT OF WHERE SOMEONE COULD LIVE, A FAMILY COULD LIVE, WE GET 0.231 STUDENTS.

BUT WHAT'S INTERESTING IS WE HAVE HIGH AREAS WHERE WE HAVE HOMES THAT YIELD 0.75 HOUSING UNITS, THAT 0.75 STUDENTS PER AREA, AND AREAS THAT ARE MUCH LOWER THAN THAT ACROSS THE DISTRICT.

AS I MENTIONED, THOUGH, BOB MR. TEMPLETON FROM ZANA MENTIONED THAT OUR MOBILE HOME UNITS ARE THE ONES THAT ARE ACTUALLY ONE OF THE HIGHEST RATES OF HAVING STUDENTS ATTEND LCISD.

SO NOW LOOKING AT THE TEN YEAR FORECAST, THIS IS SHOWING THE TEN YEAR FORECAST BY GRADE LEVEL.

YELLOW SHOWS OUR LARGEST CLASSES FROM 2020 THROUGH 2020 OF THIS CURRENT SCHOOL YEAR.

AND YOU CAN KIND OF SEE A TREND DIAGONALLY AS THAT GRADE KEEPS GOING THROUGH.

BUT WE ARE STILL SEEING SOME HIGHER LEVELS POP UP IN OUR EARLIER GRADES, WHICH WE ARE MONITORING AS WE GO THROUGH.

ONE OF THE THINGS, THE TOTAL PERCENTAGE ON THE RIGHT HAND SIDE JUST TO BE AWARE OF IS WE'RE LOOKING AT GROWING FROM 3 TO 4, 3 TO 4.5% PER YEAR FOR THE NEXT TEN YEARS. AND WORKING WITH BOB, AND HE DOESN'T THINK IT ENDS THERE.

HE'S LOOKING AT MORE OF A 20 YEAR HYPER GROWTH ASPECT TO OUR DISTRICT.

[01:25:01]

THEN I'LL SHOW YOU THE REMAINDER OF THE ELEMENTARIES.

AND AGAIN, ELEMENTARY GROWTH. WE'RE LOOKING MORE OF 2.3 TO 4% GROWTH ANNUALLY.

HERE'S OUR MIDDLE SCHOOL AND JUNIOR HIGHS. AND YOU'LL SEE THE LARGE NUMBERS WHEN IT COMES TO THE PURPLE TRACK.

BE AWARE THOUGH AS WE'RE LOOKING FORWARD AND MR. BUCHANAN'S OFFICE AND THE BOND OFFICE SECONDARY COMPLEX EIGHT IS SCHEDULED TO BE OPENED IN 2027.

SO THESE NUMBERS DO NOT INCLUDE THOSE BECAUSE WE DON'T HAVE A ZONE FOR THOSE YET.

BUT DO THESE NUMBERS INCLUDE THE THOMAS COMPLEX? THEY DO. SO WHEN WE'RE LOOKING AT LAYMAN, LEHMANN.

THAT INCLUDES STUDENTS WHO HAVE LEFT AND GONE.

YES, MA'AM. YEP. BILSTEIN IS UP THERE, AND THEN BANKS IS IN THERE, TOO.

AND THEN HIGH SCHOOLS. AGAIN. YOU'LL NOTICE THE PURPLE TRACK OF FULCHER.

BUT AGAIN, REMEMBER, REMINDER FOR THE BOARD AND THE COMMUNITY.

SCHEDULED TO OPEN COMPLEX EIGHT IS 2728 FOR THAT SCHOOL YEAR.

AND THEN IF WE GET TO NINE, THAT WOULD HELP GEORGE RANCH.

WE WOULD TAKE A LOOK AT THAT. WE COULD POSSIBLY SEE NINE POSSIBLY FOR GEORGE RANCH.

BUT WE ALSO GOT TO SEE WHEN WE LOOK AT FULCHER AREA, GETTING UP TO CLOSE TO 6000, WE HAVE TO START LOOKING AT HOW DOES THAT FIT INTO MORE THAN JUST TWO? YEAH, JUST JUST TO PUT IT BLUNTLY, MISS DANZIGER, NUMBER NINE MORE THAN LIKELY WILL ALSO BE IN FULCHER AREA.

MORE THAN LIKELY. AND SO THINGS CAN CHANGE. THAT'S STILL A WAYS OUT, BUT THE WAY THE DATA LOOKS RIGHT NOW, IT'LL PROBABLY BE IN THE FORESHORE AREA. AND MY LAST SLIDE FOR YOU, JUST TO SUM UP THESE THINGS AND SOME KEY TAKEAWAYS. WE ARE ON A PACE OF 100 STARTS QUARTERLY.

THE DISTRICT HAS 2600 HOMES CURRENTLY IN INVENTORY AND NEARLY 4500 ADDITIONAL LOTS AVAILABLE TO BUILD ON.

GROUNDWORK IS UNDERWAY ON MORE THAN 5000 LOTS ACROSS 18 SUBDIVISIONS.

AGAIN, THERE IS DEVELOPMENT OF 94 DIFFERENT SUBDIVISIONS IN OUR DISTRICT, AND WE ARE FORECASTED TO BE APPROXIMATELY 57,600 IN 5 YEARS AND 67,412 IN 10 YEARS FOR ENROLLMENT. AND AT THIS TIME, I WILL DO MY BEST TO ANSWER ANY OF YOUR QUESTIONS.

WHEN WE'VE HAD THESE REPORTS IN THE PAST. NOT SINCE WE'VE NOW GOING QUARTERLY.

OUR BIGGEST QUESTION WAS HOW FAR ARE WE BEHIND IN BUILDING, OR IS THE NUMBER CHANGE OF HOW MANY MORE SCHOOLS WE NEED? BECAUSE I KNOW YOU SAY THIS AT ALL OUR MEETINGS.

SO YES, IT'S GONE UP. IT'S GONE UP, ESPECIALLY IF WE'RE PROJECTED TO HAVE 20 YEARS OF HYPER GROWTH.

SO IT'S GONE UP. COULD YOU GO BACK TO THE MAP WITH THE MOBILE HOME SITES? OOPS. THAT ONE RIGHT THERE. NO. OR DO YOU WANT THE FULL MAP? IT HAD DICKINSON AT THE BOTTOM AND LIKE, A, LIKE A TURQUOISE TRIANGLE.

THIS ONE, MA'AM. IT'S A SATELLITE VIEW. YEAH.

NO IT'S NOT THIS ONE, IS THERE? I KNOW THAT A MOBILE HOME SITE IS BY WILLIAMS. WAS THERE ANOTHER ONE BEING PLANNED BY DICKINSON AND DICKINSON ZONING AREA? LET ME SEE IF I CAN GO BACK TO THERE. RIGHT THERE.

THIS ONE? NO, NO, IT'S THIS ONE DOWN BY DICKINSON.

THAT TURQUOISE. NO, THAT THAT ONE, I BELIEVE, IS A MULTIFAMILY RESIDENCY OF AN APARTMENT COMPLEX.

OKAY, OKAY. THAT'S NOT OWNED BY.

THE CITY. YEAH. SO, TRUSTEES, WE KNOW THIS IS A LOT OF DATA TO TO DIGEST.

AND SO, AGAIN, THE REASON WHY WE WENT WITH ZONDA IS BECAUSE THEY'RE ABLE TO DO A QUARTERLY UPDATE, BUT ALSO GIVE US SATELLITE IMAGERY. BUT IF YOU EVER NEED THIS AT ANY POINT IN TIME, YOU KNOW, AFTER A WHILE, WE'LL POST THIS ON THE WEBSITE. IF YOU EVER NEED AN EMAIL TO YOU JUST, JUST JUST SEND BARBARA A NOTE AND WE'LL MAKE SURE WE GET IT TO YOU.

[01:30:01]

ALL RIGHT, TRUSTEES, ARE THERE ANY ITEMS ON THE FUTURE CONSENT AGENDA THAT TRUSTEES WOULD LIKE TO PULL FOR DISCUSSION AT THE FEBRUARY BOARD MEETING?

[13. FUTURE CONSENT ITEMS]

[14. CLOSED SESSION]

WE HAVE A QUORUM. THE MEETING IS ADJOURNED. IT IS 8:17 P.M.

08:18 P.M.. JUST TURNED.

* This transcript was compiled from uncorrected Closed Captioning.